SAP ABAP IMG Activity SIMG_CFMENUOLQIOQR0 (Organize Archiving)
Hierarchy
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IMG Activity
ID SIMG_CFMENUOLQIOQR0 Organize Archiving  
Transaction Code S_ALR_87004692   IMG Activity: SIMG_CFMENUOLQIOQR0 
Created on 19981222    
Customizing Attributes SIMG_CFMENUOLQIOQR0   Organize archiving 
Customizing Activity SIMG_CFMENUOLQIOQR0   Define Archiving Periods 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_CFMENUOLQIOQR0    

In this step, you define the time intervals for the archiving and deletion of master data and movement data in the QM component. These definitions apply to a single plant.

Additionally, you define the corresponding business processes.

Master Data

Since the master data is contained in a hierarchy, you should archive data in the following sequence:

  • Task lists
  • Inspection characteristics
  • Inspection methods

When inspection characteristics and inspection methods are archived, the system checks their usage in existing task lists. Note: Master inspection characteristics that were only used as copy models in the inspection plan also receive a usage indicator and are noted in the inspection plan. They appear in the where-used list.

You must therefore archive the inspection plans before you can archive the master inspection characteristics and inspection methods used in the plans. Additionally, you should archive and delete master data only after you have archived and deleted the associated transaction data.

Inspection Methods and Master Inspection Characteristics

You must define retention periods for the inspection methods and master inspection characteristics. The system uses the retention period to calculate the period of time before the archiving date, before which a master record must have become valid, so that it can be deleted.

Archiving takes place in two stages:

  1. The status of the master records is automatically changed from status 3 (locked) to status 4 (can be archived).
    This step only affects the historical versions of the master records; the currently valid versions can only be changed to status 4 manually. Only master records with status 4 can be deleted.
  2. The master records are archived and deleted.

Inspection Plan

There are no retention periods for inspection plans. You can also delete inspection plans without archiving them.

To delete inspection plans, you must set a deletion flag in the plan headers.

Transaction Data

Data from the Quality Inspection

The prerequisites for archiving are listed in the documentation for the archiving program. You must define retention periods and deletion times.

The hierarchy of the data requires you to delete the data in the following sequence:

  • Single results
  • Samples
  • Characteristics and operations
  • Inspection lots

This sequence is upheld by staggered deletion times.

Quality levels cannot be archived, but can be deleted as soon as they have passed their expiry period.

Data from Quality Notifications

You do not need to define retention periods for archiving notification data.

Activities

  1. For each plant, define the requirements concerning the retention periods for master data and transaction data.

    When defining the deletion time for the transaction data, you should take the following into account:

    • The cycle of summarization of data for the QM Information System.
    • The time period over which evalutaions will be needed, (for example, for quality certificates).
    • The mutual dependency of the QM component on other components, such as Production Planning (PP) and Materials Management (MM).
    • Relevant legal requirements.
  2. Maintain the archiving times in the table for each plant.
  3. Define the authorizations for archiving and the archiving and deletion procedure.

Additional Information

Refer to the SAP documentation "Database Management" for technical information on the archiving function.

The archiving objects for the QM component are defined under the generic key QM_* in the ARCHIVE view cluster (transaction SM34, or AOBJ).

Your system administrator is responsible for archiving, using the transaction SARA. You can find more information about individual QM archiving objects in this transaction.

Business Attributes
ASAP Roadmap ID 208   Establish Archiving Management 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_CFMENUOLQIOQR0 0 HLA0009540 Quality Management 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_TQREO V - View SM30 9999999999 General Reorganization Parameters 
V_TQREOS V - View SM30 Residence Times of Physical Samples 
History
Last changed by/on SAP  20031121 
SAP Release Created in