SAP ABAP IMG Activity REFXVC_TIVRAOPACT (Define Posting Activities)
Hierarchy
☛ EA-FIN (Software Component) EA-FIN
   ⤷ RE-FX (Application Component) Flexible Real Estate Management
     ⤷ RE_CA_CU (Package) RE: Customizing (IMG) and Area Menu
IMG Activity
ID REFXVC_TIVRAOPACT Define Posting Activities  
Transaction Code S_AEN_10000238   (empty) 
Created on 20050110    
Customizing Attributes REFXVC_TIVRAOPACT   Define Posting Activities 
Customizing Activity REFXVC_TIVRAOPACT   Define Posting Activities 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name REFXVC_TIVRAOPACT    

Use

Using the One-Time Postings function, you can post documents in Financial Accounting (FI) with reference to data in Real Estate Management (RE-FX).

The data entry screens for one-time postings are considerably simplified, as compared to the normal FI interface, and better adapted to the needs of real estate management.

You first enter the posting activity and the company code. Based on the settings made in Customizing for the posting activity, the system constructs one or more documents that you can then add to (for example, by entering the invoice amount or the concrete real estate object).

Based on the Customizing settings you make for the posting activity, the system determines the following (among other information):

  • How many documents are to be posted
  • How many items the documents being posted have
  • Default data for the document header and the line items (especially account symbols, bank details, account assignment objects, and percentage of total amount)
  • Field status variants for the document header and line item data
    Here you specify what part of the data determined by the system can be manually overwritten by the user.
  • If and how distribution should be made to objects of the contract

Requirements

Standard settings

Some posting activities are delivered with standard Customizing, such as:

  • Posting of vendor invoices with reference to real estate objects
  • Posting of one-time receivables for contract partner with customer account
  • Posting of costs of condominium owners association ( COA)

You can copy these Customizing settings and use them as a template for defining your own posting activities.
For example, if you are using condominium owners' association (COA) management, then you could define a separate posting activity for each service charge key that is used for the condominium owners association. To post an incoming invoice then, the user only has to enter the amount and the vendor. The system determines all other data, including the settlement unit, automatically.

Activities

  • Define the posting activities you need. (The simplest way is copying from standard Customizing.) Make the settings for the posting activity. For information on the meanings of the different settings, see the field documentation.
  • In the detail screen for the Posting Activity, make settings for all documents that are posted using this posting activity.
    In the application transaction, the user enters Basic Data in the upper part of the screen. The system then derives other data for the document (document header and line items) from this basic data. Here you specify what this basic data is:
    • Does the posting activity reference a real estate contract or a rental object?
    • Does the document require you to enter a customer or vendor partner explicitly, or is it possible for the system to derive the customer or vendor from the real estate contract or rental object?
    • In which company codes is the posting activity allowed to be used?
    • Should a house bank account be entered explicitly for the posting activity? This house bank is used for all payments resulting from the posting. (This is useful, for example for COA postings to special asset accounts.)
    • What are the general settings in document entry?
    • Which help text is displayed when the user chooses @AI@ with the quick info text Posting Activity Help?
      Help texts are defined for the posting activities delivered by SAP, for instance, for posting activity CNC040: Vendor Invoice for Tenant: RERA_OP_EXAMPLE_CNC040.
      You can enter your own help texts. In transaction SE61, enter General Text in the Document Class field and choose Create. Or enter the name of your help text in the field for it in this dialog, and choose change mode to be able to process the text. For your own texts, choose names from the customer name range (beginning with Y or Z).
      For posting activities, for which you do not want to write your own texts, you can use the standard text RERA_OP_EXAMPLE_GENERAL.
  • In the detail screen for the Documents, make settings for the individual documents that are posted using this posting activity.
    • Most posting activities only post one document. However, you can post several documents using the same posting activity (for instance, when a vendor invoice is passed on to a tenant using another document).
    • The documents can also post in different company codes. In this case, there is no clearing posting. Instead, the documents are posted independently from each other as entered.
    • Is the activity subject to taxes?
  • In the detail screen for the Document Line Items, you specify the account the document posts to, by entering the account type and account symbol.
    In addition, you can define the following:
    • If and how the account assignment object, and possibly the customer or vendor account, are derived from the basic data (for G/L account items)
    • The default values for dunning and payment data (for debit or credit line items, these values can also be copied from the contract in the basic data)
    • The tax code used for posting this item
    • If a distribution formula is used, and which one
      If a distribution formula is used, multiple line items might be generated, depending on the objects that the contract in the basic data is assigned to.
      Dependent on the distribution key and the contract, the system determines the objects to which account assignment is made. Then it distributes the amount in the basic data of the posting to these objects based on the distribution formula. The line items generated are essentially the same as those generated by the object cash flow of a contract using this distribution formula, as far as the CO account assignment and amount are concerned.
  • Save the posting activity once all of your settings are made.
  • On the detail screen for the Posting Activity, assign the posting activity to an existing posting activity group. Or define a new posting activity group and assign the posting activity to it.
  • Define a field status variant for the basic data, and assign it on the detail screen for the Posting Activity.
  • Assign a field status to the Line Items on the detail screen. If there is no suitable field status yet, define one in the Field Status Variants for Line Items IMG activity. Note: The field status variant is not allowed to contradict the field status variant entered in Financial Accounting (FI) for the account group of the account, which is derived from the account symbol of the item. This means, for example, you have to make sure that all fields that are defined there as required entry fields receive values from your one-time postings. Either the values for these fields have to be derived, or they also have to be required entry fields (in the case of manual entry).
  • Save your settings.
  • Before you set a posting activity to active in your production system, you should test it carefully using transaction RERAOP (or RE80) to make sure it does what you intended.
  • After going live, you might find that users still perform certain postings in the RE context using FI transactions. In that case, you might consider if you want to define posting activities for these postings also.

Example

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG REFXVC_TIVRAOPACT 0 ALN0000042 Rental Accounting 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
VC_TIVRAOPACT C - View cluster SM34  
History
Last changed by/on SAP  20050110 
SAP Release Created in 600