SAP ABAP IMG Activity OLMROMR4 (Maintain Number Assignments for Accounting Documents)
Hierarchy
☛ BBPCRM (Software Component) BBPCRM
   ⤷ CRM (Application Component) Customer Relationship Management
     ⤷ CRM_APPLICATION (Package) All CRM Components Without Special Structure Packages
       ⤷ MRM (Package) Appl.development R/3 decentralized invoice verification
IMG Activity
ID OLMROMR4 Maintain Number Assignments for Accounting Documents  
Transaction Code S_ALR_87012647   (empty) 
Created on 19990312    
Customizing Attributes OLMROMR4   Maintain Document Types and Number Ranges 
Customizing Activity SIMG_CFMENUOLMROMR4   Maintain Document Types and Number Ranges 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name OLMROMR4    

The ERP system creates documents in Financial Accounting when incoming invoices are posted and groups together these documents using document types.

In this step, you:

  • Define the document types
  • Assign each document type to a number range
  • Assign document types to the Logistics Invoice Verification transactions

Standard settings

In the standard system, two document types are defined for Logistics Invoice Verification:

  • RE for gross posting
  • RN for net posting

Both document types are assigned to number range 51 with the interval 5100000000 - 5199999999 for a year. The document type RE is suggested when you enter Logistics Invoice Verification.

Recommendation

SAP recommends that you work with the standard system settings. In this case, no further action is required on your part.

Activities

  1. Check whether you can use the standard settings.
  2. Create new document types according to your requirements.
    • Choose Document type.
    • Choose New entries to enter the document type and the description of the document type.
    • Enter data as required in the Attributes area.
    • Save your entries.
  3. Choose Number range: document types in financial accounting.
    • Enter the company code for configuration.
    • Choose Change intervals.
    • Choose Insert interval.
    • Enter the following information:
      • - Number range
      - Year
      - Interval limits
      - Select whether internal or external number assignment is active
    • If you do not want to specify the number assignment based on a year, ent 9999 in the "Year" field.
    • Choose Insert.
    • Save the number range interval.
  4. Choose Document types: invoice verification.

    When you post an invoice in Logistics Invoice Verification, the system creates one document in Materials Management and one or more documents in Financial Accounting. You can assign internal and external document numbers to the document created in Materials Management and the document created in Financial Accounting (see Maintain Number Range Intervals for Invoice Documents).

    • If you configure internal document number assignment for the Financial Accounting documents, the documents are posted in different number ranges.
    • If you configure external number assignment for the Financial Accounting documents, the number of the Materials Management document is passed on to the leading Financial Accounting document, this means that the number of the Materials Management document is identical to the number of the Financial Accounting document.

      Because document number assignment in Materials Management is not company code-specific,in contrast to document number assignment in Financial Accounting, you should note the following points if you use external number assignment:

    • For each company code used in Materials Management for which external number assignment is configured, the same number range interval must be configured in Financial Accounting.
    • Continuous number assignment for Financial Accounting documents is not guaranteed.
    • Revaluation documents, invoice reduction documents, and additional documents must use internal number assignment.
    • In the applications FI Invoice Entry and Conventional Invoice Verification, you may not use the document types configured for Logistics Invoice Verification for which external number assignment applies. Otherwise, there is no guarantee that the document numbers are unique.
    • When using document parking, you should note that you cannot change the posting date for fiscal year-dependent number range intervals, if this leads to a different fiscal year being determined to that determined for the previous posting date. In this case, you have to delete the document and re-enter it. If you define number ranges that are not fiscal year-dependent, there is no restriction for document parking.

      You can configure various document types for Logistics Invoice Verification, choose Goto -> Details.

    • Document type
      • The Financial Accounting document created at the time of posting contains the document type set.
    • Document type for revaluation
      • This specifies the document type used to post an additional revaluation document, for example, when posting to the previous period.
      If no "document type for revaluation" is entered, the system uses document type PR.
    • Document type for additional document
      • This specifies the document type used to post an additional document for purchase account management if purchase account management is active with separate documents.
      If no "document type for additional document" is entered or if the document type is the same as the original document, the system only posts one document.
    • Document type for invoice reduction
      • This specifies the document type used to post an additional document for invoice reduction.
      You cannot enter the same document type for the "document type for invoice reduction" as that used for the original document.
    • Save the document types.

Notes for transport

You transport number range objects as follows:

On the Number Ranges for Accounting Documents screen, choose Interval -> Transport.

Note that all intervals for the selected number range object are first deleted in the target system, so that only the exported intervals exist after the import has been carried out. The number statuses are imported with their values at the time of the export.

Dependent tables are not transported or converted.

Example

Make the following settings, if the MM document and FI document are to have the same document number:

  • Number assignment:
    Configure internal number assignment for MM and external number assignment for FI.
  • Number range interval:
    Configure number range interval 01 for MM and number range interval EX for FI.
  • Document types used in company code:
    For each company code used in MM for which external number assignment is configured, the same number range interval must be configured in FI. For example, maintain the following document types in FI for each company code:
    • EX: 0001, RE
    • EX: 0001, RN
    • EX: 0002, RE
    • EX: 0001, RN
  • Transaction:
    Configure transaction RD (Logistics Invoice Verification) in MM.
  • Number range:
    Configure the same number ranges for MM and FI, for example, 5106000000-5106999999.

Requirements

Standard settings

Recommendation

Activities

Further notes

Business Attributes
ASAP Roadmap ID 250   Define Number Range and Basic Structures 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG OLMROMR4 0 HLA0006604 General Functions 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_169F V - View OMR4 0000000000 Generated Table Maintenance: V_169F 
History
Last changed by/on SAP  20000204 
SAP Release Created in