SAP ABAP IMG Activity SIMG_CFMENUOLSDSACHK (Automatic G/L Account Determination)
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IMG Activity
ID SIMG_CFMENUOLSDSACHK Automatic G/L Account Determination  
Transaction Code S_ALR_87006306   IMG Activity: SIMG_CFMENUOLSDSACHK 
Created on 19981222    
Customizing Attributes SIMG_CFMENUOLSDSACHK   Automatic G/L account determination 
Customizing Activity SIMG_CFMENUOLSDSACHK   Automatic G/L account determination 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_CFMENUOLSDSACHK    

During shipment cost processing, the system can determine a G/L account for the shipment costs automatically. This process uses the settings that you make in this IMG activity to find the correct G/L account. In the case of shipment cots, the transaction key set to 'GBB' by the system.

The following parameters are set by the system for G/L account determination:

  • Chart of accounts

    - from company code of the transportation planning point

  • Valuation grouping code

    - from the plant valuation area that is assigned to the transportation planning point and the shipment cost type

  • Transation key

    - hard coded to 'GBB'

  • Account grouping

    - from the Customizing setting of the account assignment category

  • Valuation class

    - from the Customizing settings for the shipment cost item category

In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.

You can then check your settings using a simulation function.

Under Further information there is a list of transactions in Materials Management and their definitions.

What are automatic postings?

Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and Cost Accounting.

Example:
Posting lines are created in the following accounts in the case of a goods issue for a cost center:

  • Stock account
  • Consumption account

How does the system find the relevant accounts?

When entering the goods movement, the user does not have to enter a G/L account, since the ERP system automatically finds the accounts to which postings are to be made using the following data:

  • Chart of accounts of the company code

    If the user enters a company code or a plant when entering a transaction, the ERP system determines the chart of accounts which is valid for the company code.

    You must define the automatic account determination individually for each chart of accounts.

  • Valuation grouping code of the valuation area

    If the automatic account determination within a chart of accounts is to run differently for certain company codes or plants (valuation areas), assign different valuation grouping codes to these valuation areas.

    You must define the automatic account determination individually for every valuation grouping code within a chart of accounts. It applies to all valuation areas which are assigned to this valuation grouping code.

    If the user enters a company code or a plant when entering a transaction, the system determines the valuation area and the valuation grouping code.

  • Transaction/event key (internal processing key)

    Posting transactions are predefined for those inventory management and invoice verification transactions relevant to accounting. Posting records, which are generalized in the value string, are assigned to each relevant movement type in inventory management and each transaction in invoice verification. These contain keys for the relevant posting transaction (for example, inventory posting and consumption posting) instead of actual G/L account numbers.

    You do not have to define these transaction keys, they are determined automatically from the transaction (invoice verification) or the movement type (inventory management). All you have to do is assign the relevant G/L account to each posting transaction.

  • Account grouping (only for offsetting entries, consignment liabilities, and price differences)

    Since the posting transaction "Offsetting entry for inventory posting" is used for different transactions (for example, goods issue, scrapping, physical inventory), which are assigned to different accounts (for example, consumption account, scrapping, expense/income from inventory differences), it is necessary to divide the posting transaction according to a further key: account grouping code.

    An account grouping is assigned to each movement type in inventory management which uses the posting transaction "Offsetting entry for inventory posting".

    Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts for every account grouping, that is, assign G/L accounts.

    If you wish to post price differences to different price difference accounts in the case of goods receipts for purchase orders, goods receipts for orders, or other movements, you can define different account grouping codes for the transaction key.

    Using the account grouping, you can also have different accounts for consignment liabilities and pipeline liabilities.

  • Valuation class of material or (in case of split valuation) the valuation type

    The valuation class allows you to define automatic account determination that is dependent on the material. for example: you post a goods receipt of a raw material to a different stock account than if the goods receipt were for trading goods, even though the user enters the same transaction for both materials.

    You can achieve this by assigning different valuation classes to the materials and by assigning different G/L accounts to the posting transaction for every valuation class.

    If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction.

Requirements

Before you maintain automatic postings, you must obtain the following information:

  1. Valuation level (plant or company code)

    Establish whether the materials are valuated at plant or at company code level

    When valuation is at plant level, the valuation area corresponds to a plant.

    When valuation is at company code level, the valuation area corresponds to a company code.

  2. Chart of accounts and valuation grouping code per valuation area

    Find out whether the valuation grouping code is active.

    If it is not active, determine the chart of accounts assigned to each valuation area (via the company code).

    If it is active, determine the chart of accounts and the valuation grouping code assigned to each valuation area.

    You must define a separate account determination process for chart of accounts and each valuation grouping code.

  3. Valuation class per material type

    If you wish to differentiate the account determination process for specific transactions according to valuation classes, find out which valuation classes are possible for each material type.

  4. Account grouping for offsetting entries to stock accounts

    Under Define account grouping for movement types, determine for which movement types an account grouping is defined for the transaction/event keys GGB (offsetting entry to stock posting), KON (consignment liabilities) and PRD (price differences).

Default settings

G/L account assignments for the charts of accounts INT and the valuation grouping code 0001 are SAP standard.

Activities

  1. Create account keys for each chart of accounts and each valuation grouping code for the individual posting transactions. To do so, proceed as follows:
    1. Call up the activity Configure Automatic Postings.
      2. The ERP system first checks whether the valuation areas are correctly maintained. If, for example, a plant is not assigned to a company code, a dialog box and an error message appear.
      From this box, choose Continue (next entry) to continue the check.
      Choose Cancel to end the check.
      The configuration menu Automatic postings appears.
    2. Choose Goto -> Account assignment.
      3. A list of posting transactions in Materials Management appears. For further details of the individual transactions, see Further information.
      The Account determination indicator shows whether automatic account determination is defined for a transaction.
    3. Choose a posting transaction.
      A box appears for the first posting transaction. Here you can enter a chart of accounts.

      You can enter the following data for each transaction:

  • Rules for account number assignments
    • With Goto -> Rules you can enter the factors on which the account number assignments depend:
    - debit/credit indicator
    - general grouping (= account grouping)
    - valuation grouping
    - valuation class
  • Posting keys for the posting lines
    • Normally you do not have to change the posting keys. If you wish to use new posting keys, you have to define them in the Customizing system of Financial Accounting.
  • Account number assignments
    • You must assign G/L accounts for each transaction/event key (except KBS). You can assign these accounts manually or copy them from another chart of accounts via Edit -> Copy.
    If you want to differentiate posting transactions (e.g. inventory postings) according to valuation classes, you must make an account assignment for each valuation class.
    Using the posting transaction "Offsetting entry for invent
Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 1   Mandatory activity 
Critical / Non-Critical 1   Critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_CFMENUOLSDSACHK 0 HLA0100740 Freight Processing 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
OMWB T - Individual transaction object OMWB 0000000010 Automatic G/L account determination 
History
Last changed by/on SAP  19981222 
SAP Release Created in