SAP ABAP IMG Activity REFXV_TIVEXCNTYPE (Define Data for Approval and Earmarked Funds per Contract Type)
Hierarchy
☛ EA-FIN (Software Component) EA-FIN
   ⤷ RE-FX (Application Component) Flexible Real Estate Management
     ⤷ RE_CA_CU (Package) RE: Customizing (IMG) and Area Menu
IMG Activity
ID REFXV_TIVEXCNTYPE Define Data for Approval and Earmarked Funds per Contract Type  
Transaction Code S_PRN_53000249   (empty) 
Created on 20061114    
Customizing Attributes REFXV_TIVEXCNTYPE   Define Data for Approval and Earmarked Funds per Contract Type 
Customizing Activity REFXV_TIVEXCNTYPE   Define Data for Approval and Earmarked Funds per Contract Type 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name REFXV_TIVEXCNTYPE    

Use

For each contract type, you specify if changes are subject to approval, and if so, which changes these are. You also specify how the approval process is triggered.

Requirements

Approval workflows cannot be triggered for contracts unless you made the following settings:

  • You activated the workflow function for the company code.
  • The Approvals Active indicator is set here for the contract type.
    The system does not trigger approval workflows for contract types that are not in this table.
  • For all flow types that you want to be subject to approval, you set the Relevant for Approval indicator in the Define Flow Types IMG activity.

Standard settings

  • SAP provides a sample workflow for the approval procedure called Workflow of Real Estate with Earmarked Funds Document.
    If you use this approval procedure then the system creates an earmarked funds document when the contract is saved. This sample workflow shows the approver which earmarked funds result from this contract and indicates which of these he is responsible for (if more than one responsible person is involved). As soon as approval is given for the change, the earmarked funds document is released and the contract is unlocked. But as long as the change is not approved, it is not possible to execute periodic posting for the contact. This lock is valid from the point in time that the change would have taken effect.
  • If you choose Workflow of Earmarked Funds Document instead, the system behaves in the same way as described above. The only difference is that the approver sees a different interface. The approver no longer sees what has to be approved specifically for this contract. Instead, the approver receives only the earmarked funds documents for approval. From the point of view of the approver, the interface looks the same as if the earmarked funds documents were created manually. You then enhance the standard workflow for earmarked funds documents so that the contract, which generated the document, is informed of the approval.
  • If your organization is not in the public sector, or you do not use earmarked funds, but you still want contract changes to be subject to approval, then use the Workflow of Real Estate Without Earmarked Funds Document. In that case, you have to define your own workflow. You have to define yourself how the system determines the approver. For example, you can have the system derive the approver from your organizational plan or from the contract master data.

Activities

Make the settings for the contract type. The field help for the fields provides information on what each field controls.
Note:

  • For contracts that are subject to approval, an event is triggered by certain changes. You determine what changes trigger this event by the settings you make for the Scope of Approval and for the Approve Activation of Adjustment indicator.
  • Depending on what you enter in the Request for Approval field, the event is either triggered immediately after the change, or you have to trigger it using a function in contract processing.
  • Using the Approval Procedure field, you control which type of workflow is triggered. If you use contracts in the Public Sector (PS) area and you use earmarked funds, then you can use these approval procedures: Workflow of Real Estate with Earmarked Funds Document or Workflow of Earmarked Funds Document.
    Both of these procedures use the settings for the workflow for earmarked funds in Public Sector to find the approver based on the following PS account assignments:
    • Fund
    • Funds center
    • Commitment item
    • Functional area
    • Grant
    • FM program
  • In the Use Account Assignment Elements for Summarization group box, select the account assignment elements that are relevant for approval.
  • In the Earmarked Funds Document group box, enter the data for the document that is to be generated.
    If you are using earmarked funds documents, make sure that the field status of the earmarked funds document is set up correctly. It is particularly important that the G/L Account field is ready for input.

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG REFXV_TIVEXCNTYPE 0 ALN0000036 Real Estate Contract 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_TIVEXCNTYPE V - View SM30  
History
Last changed by/on SAP  20070830 
SAP Release Created in 700