SAP ABAP IMG Activity OLMROMRDC (Set Check for Duplicate Invoices)
Hierarchy
☛ SAP_APPL (Software Component) Logistics and Accounting
   ⤷ MM-IV-GF (Application Component) General Functions
     ⤷ MR0C (Package) Customizing R/3 Invoice Verification
IMG Activity
ID OLMROMRDC Set Check for Duplicate Invoices  
Transaction Code S_ALR_87099726   (empty) 
Created on 19990319    
Customizing Attributes OLMROMRDC   Set Check for Duplicate Invoices 
Customizing Activity OLMROMRDC   Set Check for Duplicate Invoices 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name OLMROMRDC    

In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.

This check should prevent incoming invoices being accidentally entered and paid more than once.

You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).

When checking duplicate invoices, the system compares the following

attributes in the standard system:

Vendor

Currency Company code

Gross invoice amount Reference document number

  1. Invoice date If the system finds an invoice that matches all attributes, the system
    • displays a customizable message.
    • If you are entering credit memos, subsequent debits, or subsequent
    • credits, the system does not check for duplicate invoices.
    • The exception is the Argentina country version, where the system checks
    • for duplicate invoices and credit memos.
    • If a previously processed document is later cancelled and then entered
    • again, no message is displayed.

Requirements

The system only checks for duplicate invoices in Materials Management

if you specify a reference document number when entering the invoice.

In Customizing (IMG) for Invoice Verification, you can specify that the

system check the following attributes

Reference document number

Invoice date

Company code

Because there are fewer attributes to check, it is more likely

that the system will find a duplicate invoice.

Standard settings

All check criteria are activated in the standard system.

Example

The following document has been entered and posted:

Reference document number: 333

Invoice date: 28.04.00

Gross invoice amount: 100,00

Currency: EUR

Vendor: Wolf

Company code: Hamburg

The settings for checks for duplicate invoices in Customizing have

been maintained as follows:

The field reference document number and company code are not selected.

This means that these attributes will not be checked. Now enter the

following invoice:

Reference document number: 334

Invoice date: 28.04.00

Gross invoice amount: 100,00

Currency: EUR

Vendor: Wolf

Company code: Berlin

Result

By entering the reference document number and entering an invoice, it

is possible to check for duplicate invoices.

The reference document number and the company code contain different

data than the invoice you entered. These attributes are not checked

because you have deselected them in Customizing.

All other attributes are equal. The system displays a message telling

you that a duplicate invoice has been found.

If, for example, you had selected the reference document number in

Customizing, the system would check this and recognize that this invoice

is different to the previously entered invoice. The system would not

then display a message.

Activities

Maintain the settings for each company code.

Further notes

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG OLMROMRDC 0 HLA0100769 Entry 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_169P_DC V - View SM30  
History
Last changed by/on SAP  19990322 
SAP Release Created in