SAP ABAP Data Element P08_CRT46 (HR-GB: Create P46(Car)-Forms (F1 Help))
Hierarchy
SAP_HRCGB (Software Component) Sub component SAP_HRCGB of SAP_HR
   PA-PA-GB (Application Component) Great Britain
     PB08 (Package) HR master data: UK
Basic Data
Data Element P08_CRT46
Short Description HR-GB: Create P46(Car)-Forms (F1 Help)  
Data Type
Category of Dictionary Type D   Domain
Type of Object Referenced     No Information
Domain / Name of Reference Type XFIELD    
Data Type CHAR   Character String 
Length 1    
Decimal Places 0    
Output Length 1    
Value Table      
Further Characteristics
Search Help: Name    
Search Help: Parameters    
Parameter ID   
Default Component name    
Change document    
No Input History    
Basic direction is set to LTR    
No BIDI Filtering    
Field Label
  Length  Field Label  
Short 10 Create P46 
Medium 15 Create P46(Car) 
Long 21 Create P46(Car)-Forms 
Heading 21 Create P46(Car)-Forms 
Documentation

Definition

Create new P46(Car)-Forms

If you select this option, the report will do the following:

-->Get all archive entries according to the selection criteria which are available for the employee.

-->Get all Infotype Company Car 0442 entries according to the selection criteria which are available between the selected Start and End Date of the Person Selection Period.

-->Compare infotype records with the archive entries and if one of the following changes appear a P46(Car)-Form must be created and sent to the tax office.

  • 1. When a car is first made available for private use.
  • 2. When a replacement car is made available
  • 3. Where the employee to whom the car is made available comes under the the charging provisions,this is they are appointed as a director or have have remuneration at a rate of £8,500 or more in a tax year. For detailed information see the note below.
  • 4. When an employee is provided with a second or subsequent car.
  • 5. When an employee has a car withdrawn. (Employee could for example resign from the company car scheme and elect to use his/her own vehicle or under certain employer terms and conditions the car is no longer required for the employee to carry out his/her duties).
  • 6. An employee is provided with free fuel (fuel scale charge) that was not previously available.
  • 7. When master data changes of a car already captured in the archive occur like changes of list price or of the price of accessories. Then the last P46(Car)-Form belonging to this car will be reproduced with the new master data, containing the error-code 882.

Then the selected items will be produced in the selected way (SAPScript or ALV-List output. See the documentation for the output options SAPScript, ALV) with the issue date entered on the selection screen.

Following exceptions may occur during the execution:

Error-Code 878:

Indicates that there are entries in the archive belonging to a car, which is not withdrawn, but is not captured on Infotype Company Car 0442.

The employee's car is captured in the archive but is not found within Infotype Company Car (0442) whilst running report P46 Company Car report. However, this car is not withdrawn. This may be due to an unintentional deletion of a relevant infotype record.

If the situation was not caused by a data entry error the report P46 Company Car will create a P46(Car)-Form 'Withdrawn car' form automatically (otherwise you have to correct the error and run the report again). The withdrawal date will then be set to the date of first availability of this car.

Error-Code 879:

Indicates that late entry of a car causes an inconsistancy with forms stored previously. Due to this, the report is not able to recognize the given car as a new as a second or subsequent, or as a replacement car provided to the current employee. For example, if a car1 was available from 10. August, and car2 is available from 5. August, but is entered on Infotype Company Car 0442 after a P46(Car)-Form was printed for car1, there is an inconsistency as to which of the cars need to be set as new or second car.

What you could do:

  • Manually correct the subsequent car record that you created, if a mistake was made in data entry. For example, if the date of first availability was entered incorrectly.
  • If the entry of this subsequent car in the infotype record was correct, a P46(car)-Form 'Second car' will be created automatically by the P46 Company Car report. In this situation, you must manually confirm the P46 Company Car report output in order to save the created forms in the archive.

Error-Code 880:

Indicates that the withdrawal date for this car has been changed since the last P46 Company Car report was run. If required, confirm the correct withdrawal date for the car within the Infotype Company Car Record (0442) and the report will produce a P46(car)-Form 'Withdrawn Car' with the correct withdrawal date.

Error-Code 881:

Indicates that updated details for this car have been included in the latest run of the P46 Company Car report . If you wish to inform the Inland Revenue of these changes in the employee's circumstances, include this employee's updated car details in the P46 Company Car report run (it means that you have to confirm the employee whom they belong to). The most recent P46(car)-Form for this car existing in the archive will be then reproduced containing the latest Master Data (IT0442).

Error-Code 882:

Indicates that after the run of the P46(Car) archive initialization report an Infotype Company Car 0442 record was entered with a start date which is earlier then the 06.04.2002. In order to solve this problem please contact the SAP.

Note: To determine if an employee is earning at the rate of 8500 Pounds per year or more, the report performs the following steps:

  • Uses the value for taxable pay (/121) form the CRT for the last pay result in the processing period.If payroll results are not available for what ever reason the contractual earni ngs are taken instead of them.
  • Projects expected value of /121 to the entire tax year.
  • Calculates the expected car benefit for the entire tax year.
  • The amounts from the last two steps above are added together.
  • If the sum is greater or equal to the limit (currently at £8500) --> P46(Car)-Form is necessary.
  • If the sum is lower then the limit --> P46(Car)-Form is not necessary.
  • The report does not consider other taxable benefits for the most determination of the annual earnings. The reason is they are likely not known at the time of running the report.The limit of £8500 is quite low, thus the probability for employees to earn under this amount and to be provided with a company car at the same time is also quite small. Nonetheless, in the case that an employee earns less the £8500 and is given a car, the report will produce all forms anyway as described above.
    However the employee's annual rate is not explicitly stated on the form, nor is the calculation available on the form how the report determines the employee's annual rate. Finally, the employee's annual benefit does not include certain benefits (such loans and total benefits). Therefore, you are free to manually add in such benefits to an employee's annual rate, then decide whether or not to send the form to the tax authorities (depending on whether or not the annual rate is not equal £8500).

History
Last changed by/on SAP  20030108 
SAP Release Created in 470