SAP ABAP IMG Activity SIMG_OHR0361 (Set Up Reference Texts for Additional Information)
Hierarchy
☛ EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR
   ⤷ FI-TV-COS (Application Component) Travel Expenses
     ⤷ PTRA_ADDON (Package) Travel Management Add-On
IMG Activity
ID SIMG_OHR0361 Set Up Reference Texts for Additional Information  
Transaction Code S_PH0_48000067   Standard Text Names 
Created on 19991216    
Customizing Attributes SIMG_OHR0361   Set up reference texts for additional information 
Customizing Activity SIMG_OHR0361   Set up reference texts for additional information 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_OHR0361    

When entering a trip in the data entry transactions of Travel Expenses, the processor can or must enter certain additional information.

This depends mainly on the Customizing settings in the section on Travel Expenses dialog control. In order to specify the content of this additional info for the processors, you can set up reference texts in this activity that are displayed in the Text editor field during trip data entry and can be completed or modified by the person processing.

You can create reference texts for following types of usage:

  • Aditional trip information
  • Additional receipt information
  • Additional mileage informationen (for the individual segments)
  • Reason for private vehicle (German Public Sector only)

Reference texts that you create for usage as Reason for private vehicle are only visible for those employees whose personnel numbers are assigned to a trip provision variant for Public Sector.

For additional receipt information you can differentiate also according to travel expense type; for additional information for mileage distribution reference texts can be differentiated according to vehicle type.

To set up reference texts, in this Customizing activity you create an entry with the name of the proposal text. Directly after you have created the name of the text you can call the text editor: in the activity you can branch off to the transaction for maintenance of standard texts [SO10], edit the text, and then return to the IMG activity.

Via the text ID the texts can be distinguished from general texts and delimited for their special usage. The text ID for Travel Management reference texts is FITV.

Example

The traveler invites several customers to a business dinner. The company requires that the entertainment receipt specify the name of each participant and the customer company he belongs to.

For this situation you create a reference text that is displayed to the processor automatically when he/she enters the entertainment receipt.

  1. Call the activity Set up reference texts for additional information and enter, for example, trip provision variant 01 (Germany).
  2. Choose New entries and enter the following:
    1. Usage: 'Additional receipt information'
    2. Travel expense type: 'Entertainment'
    3. [Variable key: Leave empty - See section below Notes]
    4. Text name: 'Z_BEWIRTUNGSDETAILS'
      (Please comply with the naming conventions for standard texts: at the beginning of the text name put Y,Z for customer, J_NC for partner, A to X for SAP)
  3. Save your entries.
  4. Choose Maintain text -> Create.
  5. Create a text with the three columns: "Participant", "Company", "Reason for participating".
  6. Save the text and choose Back (F3) twice.
  7. Save your complete entries in the Names of reference texts for additional information screen.

Requirements

For the reference texts to be displayed in the editor, you have to activate the respective editors depending on usage type. For this purpose, you make the following settings in Customizing for Travel Management:

Editor for Additional trip information:

  • Under Travel Expenses -> Dialog and Travel Expense Control -> Dialog Control -> Define schema and individual field control (FITVFELD), activate the Entire trip field for all relevant trip schemas. To do so, select the respective trip schema in the tree structure on the left side. Then select the Entire trip field in the additional information column in the Activate entry masks section.
    It is not possible to specify the entry in the editor as a mandatory entry here.

Editor for Additional receipt information:

  • In the activity Define schemas and individual field control (FITVFELD), activate the Individual receipt field for all relevant trip schemas.
    To do this, select the respective trip schema in the tree structure on the left side in the activity. Then, select the Individualreceipt field in the additional information column in the Activate entrymasks section.
  • In the next Customizing activity, Field Control for Additional Receipt Information (V_T706B1_B), set, per expense receipt type, the editor to mandatory or optional activity (or at least to display).

Editor for Additional Mileage Information:

  • In Customizing activity Define schema and individual field control (FITVFELD), activate the Mileage field for all relevant trip schemas.
    To do this, select the respective trip schema in the tree structure on the left side. Then, select the respective Mileage field in the additional information column in the Activate entry masks section.

Standard settings

Recommendation

If you want to integrate additional mileage information into the standard form, you also have to set this in the IMG for Travel Management in the settings for form structures: Travel Expenses -> Dialog and Travel Expenses Control -> Form Structure -> Modules of Form Variants -> Form Block Characteristics ->

  • Create headers:
    In the standard system, the following values are set for this:
    • '13' = 'Additional mileage information'
    • 'KM' = 'Reason for private vehicle (Public Sector)
  • Specify attributes:
    In the case of trip provision variants for private industry, check that the Block suppressed field is not selected for form block '13', and, in trip provision variants for Public Sector, check that the Block suppressed field is not selected for form block '13' and not for 'KM'.

Activities

Further notes

  • Remember that SAPScript texts must be transported manually and that they are client-dependent. For more information, see SAP Note 3355.

  • The Variable key field is only relevant if other values are set in a user exit before table T706_DEFAULTTEXT is read. See the F1 documentation on this field.

The maintenance view in Customizing is language-dependent. Make sure that any necessary translations are done.Therefore, create the texts for all languages used under the same key.

Business Attributes
ASAP Roadmap ID 203   Establish Master Data 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_OHR0361 0 HLA0006755 Travel Expenses 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_T706_DEF_TEXT V - View SM30 Set up reference texts for additional information 
History
Last changed by/on SAP  19991216 
SAP Release Created in 46C