Hierarchy
EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR⤷
FI-TV-COS (Application Component) Travel Expenses⤷
PTRC (Package) Customizing for Travel Management
IMG Activity
| ID | SIMG_OHR0073 | Calculation Guidelines: Define Maximum Amounts for Meals Scaled by Hours |
| Transaction Code | S_AHR_61009343 | IMG Activity: SIMG_OHR0073 |
| Created on | 19981221 | |
| Customizing Attributes | SIMG_OHR0073 | Calculation Guidelines: Define Maximum Amounts for Meals Scaled by Hours |
| Customizing Activity | SIMG_OHR0073 | Calculation Guidelines: Define Maximum Amounts for Meals Scaled by Hours |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | SIMG_OHR0073 |
The system can create maximum meals amounts scaled by hours from the maximum meals amounts per day.
To do this, the system needs calculation guidelines: maximum meals amounts scaled by hours for each maximum meals amount per day which specify which portion of the reimbursement amount (for the maximum meals amounts per day) is to be calculated as the reimbursement amount for the maximum meals amounts scaled by hours. If the initial value (for example, provided due to legal requirements) for calculating the maximum meals amounts scaled by hours is not equal to the maximum meals amount per day, this initial value can be calculated using the maximum meals amount per day. For this calculation, the system required a calculation guideline for 24 hours.
The calculation guidelines can be differentiated using, among other things, the following control parameters:
- enterprise-specific trip type
- number of days
These control parameters are always active during accounting.
- statutory trip type
- trip activity type
- statutory reimbursement group for meals/accommodations
- enterprise-specific reimbursement group for meals/accommodations
You can define whether each of these four control parameters are active or inactive during accounting in the IMG activity Travel Expenses Control (Expert View)
This affects the following meals acccounting lines in the activity Travel Expenses Control (Expert View)
Position Significance
8 read statutory trip type
9 read trip activity type
10 read statutory
M/A reimbursement group
11 read enterprise-specific
M/A reimbursement group
Note
Further information on the values for these positions can be found in documentation for the IMG activity Travel Expenses Control (Expert View)
You must define calculation guidelines for all combinations of the six control parameters that you defined for the maximum meals amounts per day.
In addition, you have the option to distinguish the calculation guidelines according to trip country and trip region. The calculation guidelines within a trip provision variant are, however, usually not distinguished according to trip areas.
The calculation guidelines: maximum meals amounts scaled by hours are defined time-dependently in the system via control parameters, validity period and scaling factors.
The system calculates the reimbursement amounts scaled by hours via the scaling reports as follows:
The scaling quotient is calculated from the full-number values entered in the numerator and denominator fields. The reimbursement amount for the maximum meals amounts per day is
multiplied by this scaling quotient. The resulting value for the reimbursement amount scaled by hours is rounded by the system according to the rounding off indicator which you specify in the report.
Note
If the scaling quotients in the calculation guidelines change,
you do not need to create new calculation guidelines, since it is possible to give the previously valid calculation guidelines a time delimitation using a delimitation date.
In the process, new identical calculation guidelines which are valid as of the entered date are created. In the new calculation guidelines, you must then only change the values used for the scaling quotient.
Requirements
You need to have defined the control parameters which you want to use for differentiating the calculation guidelines in the section Control parameters for travel expenses.
Recommendation
SAP recommends that you set the end date of the validity period of calculation guidelines to the date 12/31/9999, since
- the end date can not be changed later
- this way no restrictions are imposed on delimiting
Activities
To define the calculation guidelines, proceed as follows:
- Choose the relevant trip provision variant.
- Assign the control parameters according to your requirements.
Note that you can not change the control parameters later.
- Define a validity period via the beginning and end
fields.Note that you can not change the end date later.
- Enter the numerator which must be used for calculating the tax-free reimbursement amount in the statutory numerator field.
- Enter the numerator which is to be used to calculate the reimbursement amounts in the enterprise-specific numerator field.
To delimit the existing calculation guidelines,
proceed as follows:
- Select the relevant calculation guidelines in the overview screen.
- Choose Goto -> Detail.
You are now in the detail screen.
- Choose Edit -> Delimit validity.
- In the valid from field, enter the new validity date.
- Press continue.
- Check the entry in the statutory numerator field and change it as required.
- If relevant, change the numerator for calculating the enterprise-specific reimbursement amount in the enterprise-specific numerator field.
- Check the denominator in the denominator field, and change it, too, if necessary.
Business Attributes
| ASAP Roadmap ID | 203 | Establish Master Data |
| Mandatory / Optional | 2 | Optional activity |
| Critical / Non-Critical | 1 | Critical |
| Country-Dependency | A | Valid for all countries |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | SIMG_OHR0073 | 0 | HLA0006755 | Travel Expenses |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| V_702V_B | V - View | SM30 | 9999999999 | Generated Table for View V_702V_B |
History
| Last changed by/on | SAP | 19981221 |
| SAP Release Created in |
