SAP ABAP IMG Activity SIMG_OHR0052 (Define Flat Rates for Travel Costs)
Hierarchy
☛ EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR
   ⤷ FI-TV-COS (Application Component) Travel Expenses
     ⤷ PTRC (Package) Customizing for Travel Management
IMG Activity
ID SIMG_OHR0052 Define Flat Rates for Travel Costs  
Transaction Code S_AHR_61009998   IMG Activity: SIMG_OHR0052 
Created on 19981221    
Customizing Attributes SIMG_OHR0052   Define flat rates for travel costs 
Customizing Activity SIMG_OHR0052   Define flat rates for travel costs 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_OHR0052    

In Travel Management Travel Accounting you can account travel costs by flat rate.

The flat rates are distinguished via the following control parameters, among others:

  • vehicle type
  • vehicle class
  • reimbursement group for travel costs
  • period parameter
  • miles/kilometers limit
  • enterprise-specific trip type

You must define a travel flat rate for every possible combination of the allowed entry values for these control parameters which you defined in the chapter Master data.

Furthermore, the following three control parameters are available for differentiation of the travel flat rates:

  • statutory trip type
  • trip activity type
  • trip area

    For each trip provision variant, it is possible to decide how these control parameters influence the determination of reimbursement rates for travel flat rates.

If these control parameters are active, you have to define a travel flat rate for each possible combination of all control parameters.

If you use, miles/kms cumulation, in your company, you should in any case maintain the maximum limit of 99,999 miles/kms. If miles/kms accumulation is active and the maximum limit is only, for example, 2,000, all trips whose miles/kms specifications exceed this limit are rejected during accounting.

The two control parameters trip country and trip region are used for differentiation of reimbursement rates for miles/kms distribution. Only those trip areas for which corresponding travel flat rates have been defined are accepted in miles/kms distribution dialog.

Note

If you have assigned trip areas (such as DE for Germany, AT for Austria, etc.) to different trip country groups (for example, EU for European Union) for Travel Accounting, Travel Accounting determines all reimbursement amounts according to trip country group.

You define the travel flat rates via the above mentioned control parameters, a validity period and the reimbursement amounts. The travel flat rates are time-independent.

Note
If the reimbursement amounts in a travel flat rate change, you do not have to create a new travel flat rate, since it is possible to delimit the previously valid travel flat rate by using a delimitation date.

In this case, a new identical travel flat rate which is valid as of the entered date is created. For this new travel flat rate, you then only have to change the reimbursement amounts.

Requirements

You need to have defined the control parameters that you want to use for the differentiation of travel flat rates.

Recommendation

SAP recommends that you set the end date of the validity period for a travel flat rate to the date 12/31/9999, since

  • The end date cannot be changed later
  • In this way no restrictions are placed on delimiting

Activities

To define a travel flat rate, proceed as follows:

  1. Choose the relevant trip provision variant
  2. Assign the control parameters according to your requirements.

    Note that you cannot change the control parameters later.

  3. Define a validity period via the beginning and end
    fields.

    Note that you cannot change the end date later.

  4. Assign the relevant currency for the reimbursement amounts in the currency field.
  5. Enter the tax-free reimbursement amount in the tax-free amount field.
  6. Enter the enterprise-specific reimbursement amount in the reimbursement amount field.
  7. Enter the reimbursement amount to be paid by the customer in the amount for customer field.

    Note

    This amount is currently not evaluated by the standard programs.

To delimit an existing travel flat rate, proceed as follows:

  1. Select the relevant travel flat rate in the overview screen.
  2. Choose Goto -> Detail.

    You are now in the detail screen.

  3. Choose Edit -> Delimit validity.
  4. In the valid from field, enter the new validity date.
  5. Press continue.
  6. Check the tax-free reimbursement amount in the tax-free amount field. It can be changed.
  7. You can change the enterprise-specific reimbursement amount in the Reimbursement amount field.
  8. You can change the reimbursement amount in the amount for customer field.

    Note

    This amount is currently not evaluated by the standard programs.

Business Attributes
ASAP Roadmap ID 203   Establish Master Data 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 1   Critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_OHR0052 0 HLA0006755 Travel Expenses 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_T706F V - View SM30 9999999999 Generated Table for View V_T706F 
History
Last changed by/on SAP  19981221 
SAP Release Created in