Hierarchy
EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR⤷
FI-TV-COS (Application Component) Travel Expenses⤷
PTRC (Package) Customizing for Travel Management
IMG Activity
| ID | SIMG_OHR0021 | Define/Delete/Restore Trip Provision Variants |
| Transaction Code | S_AHR_61009946 | IMG Activity: SIMG_OHR0021 |
| Created on | 19981221 | |
| Customizing Attributes | SIMG_OHR0021 | Define/Delete/Restore Trip Provision Variants |
| Customizing Activity | SIMG_OHR0021 | Define/Delete/Restore Trip Provision Variants |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | SIMG_OHR0021 |
A trip provision variant is a classification of trip provisions according to area of validity (such as public sector, private enterprise) or trip expenses accounting method (for example, US receipt accounting, US high-low accounting, US M&IE accounting).
Trip provisions are the rules for determining the reimbursement of trip expenses and their treatment regarding taxation.
The trip provisions are defined for each individual trip provision variant. Depending on different factors (such as trip type, trip activity type, trip area, reimbursement groups), they determine the per diem, maximum and deduction amounts.
A trip provision variant is valid for only one country or industry exactly. More than one trip provision variant can, however, be defined for a country or industry.
Example 1
Within the German Federal Republic different trip provision variants are valid for the Public Sector and for private companies. If both areas are to be represented within one system, two trip provision variants must be defined.
Country Area Trip provision Name of
variant variant
------------------------------------------------------------------------
Germany Private 01 German accounting
enterprise private enterprise
------------------------------------------------------------------------
Germany Public 02 German accounting
Sector Public Sector
------------------------------------------------------------------------
Example 2
In the USA, it is possible to choose from three different accounting methods for trip costs accounting. For each accounting method, a trip provision variant must therefore be defined.
Country Accounting Trip Name for
method provision variant
variant
------------------------------------------------------------------------
USA Receipt accounting 10 US receipt accounting
------------------------------------------------------------------------
USA High-Low 80 US high-low accounting
substantiation method
------------------------------------------------------------------------
USA Meals & Incidental 81 US M&IE accounting
Expenses
------------------------------------------------------------------------
Example 3
A country specifies different tax-free reimbursement amounts (e.g. for different industries) within one accounting method. A trip provision variant must be defined for each industry.
Country Tax-free Trip Long name for
reimburse.amount provision variant
for branch variant
------------------------------------------------------------------------
AAA Chemical Ind. 30 Chemical ind.accounting
------------------------------------------------------------------------
AAA Banks 31 Bank accounting
------------------------------------------------------------------------
AAA Mining 32 Mining accounting
------------------------------------------------------------------------
The assignment of trip provision variants to organizational areas is specified in feature TRVCT. The trip provision variant is a part of each valuation and control table.
In this IMG activity you can
- Create new trip provision variants
You define the trip provision variants via a 2-place numerical key and store a corresponding name.
- Delete unneeded trip provision variants
The program deletes a trip provision variant in the current client. You can choose tables in which the system is to delete the entries for this trip provision variant. In the standard version, the system deletes the trip provision variant in all tables.
- Copy trip provision variants
With this program you can copy trip provision variants within the current client. You can choose tables from which the system is to copy the trip provision variant entries. In the standard version, the system copies the trip provision variant in all tables.
If the target trip provision variant does not yet exist, you have to specify a name for it in your logon language.
- Restore trip provision variants
With this program you can copy trip provision variants from the standard client to the current client and thus restore the original state of the of the standard version.
You can choose tables from which the system is to copy the trip provision variant entries. In the standard version, the system copies the trip provision variant in all tables.
The system deletes the old trip provision variant entries in the current client before it copies the standard entries.
Recommendation
SAP recommends that you define a separate trip provision variant for each trip provision for a country or an industry.
Note
To differentiate enterprise-specific reimbursement rates you should not use the trip provision variant, since other control parameters (for example, reimbursement groups) are provided for this purpose.
Activities
- Define first of all the trip provision variants needed in the current client.
- Create new trip provision variants by copying them from the trip provisions of the current client or from the standard trip provision variants of the standard client.
- Delete the unneeded standard trip provision variants for the current client.
- Restore, if relevant, the original state of a standard trip provision variant in the current client.
- Check the feature TRV* and adapt them if necessary to the new trip provision variants. In the case of changes, regenerate the feature.
Business Attributes
| ASAP Roadmap ID | 203 | Establish Master Data |
| Mandatory / Optional | 2 | Optional activity |
| Critical / Non-Critical | 1 | Critical |
| Country-Dependency | A | Valid for all countries |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | SIMG_OHR0021 | 0 | HLA0006755 | Travel Expenses |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| IMGDUMMY | D - Dummy object | PRCO | RPRMORDE | Copy/Restore trip provision variants | ||
| IMGDUMMY | D - Dummy object | PRDE | RPRMORDE | Delete trip provision variants | ||
| V_T706N | V - View | SM30 | 0000000000 | Define trip provision variants |
History
| Last changed by/on | SAP | 19981221 |
| SAP Release Created in |
