SAP ABAP IMG Activity SIMG_CFMENUCX01_DO02 (Define Document Types)
Hierarchy
SAP_FIN (Software Component) SAP_FIN
   EC-CS (Application Component) Consolidation
     FC00 (Package) Cons: General consolidation (cannot be assign.to FC01-FC09)
IMG Activity
ID SIMG_CFMENUCX01_DO02 Define Document Types  
Transaction Code S_ALR_87003110   IMG Activity: SIMG_CFMENUCX01_DO02 
Created on 19981222    
Customizing Attributes SIMG_CFMENUCX01_DO02   Define document types 
Customizing Activity SIMG_CFMENUCX01_DO02   Define document types 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_CFMENUCX01_DO02    

The posting of journal entries requires document types. In this step, you check the preset document types and define any new ones you need.

Recommendation

You should use a single document type for every consolidation task which requires a document type. Therefore you should not use the same document type for several tasks. The reason for this recommendation is that the douments which are generated by a task, should be identifiable by the document type. This is important, for example when repeating the task. The system then selects, with the help of global parameters as well as with the help of the document type (and possibly further criteria), which old documents are to be cancelled or deleted.

Standard settings

The standard SAP system includes document types for the various posting levels and business applications. Several number ranges are also predefined.

Activities

Decide which document types you require and define them.

Do this in the following sequence:

  1. Document Type

    Create the document type and make the following specifications in the detail screen:

    • Specify the document type properties and the currency to be posted, and determine whether deferred taxes will be posted.
    • Select the FS item category that can be posted to with the given document type.
    • When you create (and save) a new document type, all FS item categories are automatically marked as being postable. If you remove the indicator for individual items, the document type cannot be used for posting to any of the FS items that belong to that item category.
  2. Number Ranges, Automatic Reversals
    • Enter the number range for allocation of document numbers.
    • If you have not yet created the number range you require, choose the function Define number range.
      For manual posting, you can choose between internal number allocation (by the system) and external allocation (by the user). We recommend internal number allocation. For automatic posting, you must choose internal number allocation.
    • Indicate whether the document should be automatically reversed in the following period.
  3. Selected FS Items

    When applicable, the system creates automatic line items during the posting process. To do this, the system needs to know which FS items are to be posted. You defined such items for financial statement imbalances and deferred taxes in the customizing step Specify Selected Items for Posting.

    This step lets you "fine tune" the selected items for deferred taxes with respect to each document type. Furthermore, for document types with posting levels 20 or greater you can specify a clearing item for interunit entries. (Only these posting levels can be used for postings across different consolidation units.)

    When defining selected items for a document type, you specify one item for debit entries and one item for credit entries.
    If the item's breakdown category supports subassignments, the respective subassignments appear after pressing Enter. The following options are available for determining which subassignment value is used in the automatic line items:

    1. If you do NOT activate the Default indicator for the given subassignment of the selected item, you must enter a value for the subassignment. In this case, the system assigns this subassignment value to the automatic line items.
    2. Exceptions: If it concerns an optional breakdown, then you do not have to enter the characteristic value. The system then does not post the subassignment, but debits the value initially.
    3. If you activate the Default indicator, while generating the automatic line item the system checks whether the value of the subassignment can be clearly derived from the document. If so, the system assigns that value to the automatic line item.
    4. If you activate the Default indicator and the value of the subassignment is not clear, the system then proceeds as follows:
    5. If you specified a value for the given subassignment, in addition to activating the Default indicator, the system inserts this value into the automatic line item.
      If you did not specify a value for the given subassignment, the system first looks at the subassignments you may have defined in the Customizing step Specify Selected Items for Posting. If there is no default value, but the breakdown category dictates a required breakdown, an error message is displayed.
  4. Control of Subassignments

    This only concerns manual entries. The detail screen Control of Subassignments lists all standard and custom subassignments. You can fix and/or hide each subassignment as follows:

    • Fixing subassignments
    • Subassignments are fixed to improve clarity and ensure consistency. You can fix a subassignment temporarily or permanently. When this is done, the Posting transaction displays the subassignment on the Unique Subassignments tab. Unfixed characteristics are shown for each line item. We recommend that you at least temporarily fix as many subassignments as possible to make the entry of line items as clear as possible.
    • Hiding subassignments
    • You can hide subassignments that are used by only a few FS items. These subassignments are then shown when you enter an FS item that has a breakdown category with a "hidden" subassignment.

Remarks Regarding Transports

To transport number ranges (see step 2), in the maintenance of number ranges select "Range -> Transport". Number range objects are transported automatically.

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 1   Critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_CFMENUCX01_DO02 0 HLA0100234 Consolidation of Investments 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
VC_TF500 C - View cluster CXEI 0000000003 IMG: Doc.Types for Prep/CG Chgs - DM 
History
Last changed by/on SAP  19981222 
SAP Release Created in