SAP ABAP IMG Activity REFXVC_TIVORRSREV (Define Cancellation Schema and Cancellation Costs)
Hierarchy
☛ EA-FIN (Software Component) EA-FIN
   ⤷ RE-FX-RS (Application Component) Room Reservations and Seating Arrangements
     ⤷ RE_OR_RS (Package) RE: Reservation
IMG Activity
ID REFXVC_TIVORRSREV Define Cancellation Schema and Cancellation Costs  
Transaction Code S_AER_95000384   (empty) 
Created on 20060721    
Customizing Attributes REFXVC_TIVORRSREV   Define Cancellation Schema and Cancellation Costs 
Customizing Activity REFXVC_TIVORRSREV   Define Cancellation Schema and Cancellation Costs 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name REFXVC_TIVORRSREV    

Use

To prevent objects from being reserved unnecessarily, you can specify that when a reservation is canceled, the system determines the price and charges the cancellation costs to the reservation requester or to his or her cost center.

Requirements

Standard settings

Activities

  • Choose New Entries and specify the key and name of the first cancellation schema.
  • Select the cancellation schema. In the navigation area, choose Rule for Calculating Cancellation Costs. Choose New Entries.

    You can enter any number of rules for each cancellation schema. Each rule specifies how the system determines the cancellation costs when the time interval between the cancellation and the appointment being cancelled is at least a certain number (x) of units of time away. Always begin with the largest unit of time (smallest sequence number). The largest sequence number must always be for the smallest unit of time.
    There is an example below that demonstrates how you could set up rules.

  • For each rule of the cancellation schema, enter a different Time Until Reservation and a unit of time. The rule takes effect when the time interval between the time of the cancellation and the start of the appointment is, at a minimum, within the set time period. The first rule should contain the largest time period. The time period should become smaller and smaller from the first to the last rule of the cancellation schema.
  • In the Rule field, choose the type of price, that is, one of the following: a price per time (time here being the duration of the original appointment), a fixed amount, or a percentage of the original costs.
    Depending on your choice, you also have to make the following additional entries:
    • Percentage of Original Costs:
      Here you also have to enter the percentage in the Percentage field.
    • Price per Time:
      In the Cancellation Amount field, enter the basic price. In the Time Unitfield, specify the time unit that the price applies to.
    • Fixed Amount:
      In the Cancellation Amount field, enter the price for cancellation. If you do not want to charge for cancellation, then do not make any entry in this field.
  • If you entered an amount in the Cancellation Amount field, then enter the currency for this amount in the Currency field.
  • You can also enter a minimum and/or a maximum amount that is to be charged regardless of the rule. You enter these amounts in the Minimum Amount or Maximum Amount fields. You do not have to make any entries in these fields if you use the Fixed Amount rule.

Example

You want to specify that an internal cancellation made up to seven days before the appointment date does not incur any costs. Cancellations up to three days before the appointment are charged 5 euros. Cancellations with notice of less than three days are charged 10% of the costs of the reservation, with a minimum charge of 5 and a maximum of 100.

Create a cancellation schema with the following three rules:

  • Rule 1: Time period: 7 days; rule: Fixed Amount; Cancellation Amount: 0
  • Rule 2: Time period: 3 days; rule: Fixed Amount; Cancellation Amount: 5 EUR
  • Rule 3: Time period 0 hours; Rule: Percentage; Percentage 10; Minimum 5 EUR, Maximum 100 EUR

You also want to charge for external cancellations if there are less than seven days between the cancellation date and the start of the appointment. In that case, create a second cancellation schema. In the first rule, enter the fixed amount you want to charge for the cancellation.

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG REFXVC_TIVORRSREV 0 AER0000072 Room Reservations and Seating Arrangements 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
VC_TIVORRSREV C - View cluster SM34  
History
Last changed by/on SAP  20090114 
SAP Release Created in 700