SAP ABAP IMG Activity PRT_IND_INBOX (Define Tasks and Actions)
Hierarchy
☛ SAP_BS_FND (Software Component) SAP Business Suite Foundation
   ⤷ CA-EPT-IBO (Application Component) Suite Inbox
     ⤷ IBO_INBOX_CFG (Package) Suite Inbox Configuration
IMG Activity
ID PRT_IND_INBOX Define Tasks and Actions  
Transaction Code S_BTD_53000102   (empty) 
Created on 20090827    
Customizing Attributes PRT_IND_INBOX   Define Tasks and Actions 
Customizing Activity PRT_IND_INBOX   Define Tasks and Actions 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name PRT_IND_INBX    

Use

In this Customizing activity, you can configure the inbox. You can define actions and their properties, define default actions for specific tasks, and assign custom attributes and actions to tasks. You can change existing tasks and actions or define new ones.

Note:

The configuration of the inbox is comparable to the configuration of the Universal Worklist (UWL). For more information, see SAP Help Portal at http://help.sap.com -> SAP NetWeaver Library -> Technology Consultant's Guide -> Business Task Management -> Universal Worklist Configuration.

Requirements

Standard settings

SAP delivers default settings using the following system tables:

  • IBO_C_WF_ACS for actions
  • IBO_C_WF_APS for action properties
  • IBO_C_WF_TAS for task properties
  • IBO_C_WF_CAS for assignment of custom attributes to tasks
  • IBO_C_WF_TTAS for assignment of actions to tasks

If you do not define any settings in this Customizing activity, the system uses the default settings.

Activities

The settings you define in this Customizing activity are stored in the following Customizing tables:

  • IBO_C_WF_ACC for actions
  • IBO_C_WF_APC for action properties
  • IBO_C_WF_TAC for tasks and their default actions
  • IBO_C_WF_CAC for assignment of custom attributes to tasks
  • IBO_C_WF_TTAC for assignment of actions to tasks

Create or Change Actions

You can create new actions or change existing ones. To change an existing action, choose Change -> Display. To define new actions, proceed as follows:

  1. Choose Create or Change Actions.
  2. Choose New Entries.
  3. Enter the following:
    • Application: POWL application ID
    • Action Name: Name for the action you want to create. We recommend to use the customer namespace.
    • Action Type for Action:
      • The following action types are available:
      FUNCTIONMODULEACTIONHANDLER
      OBJECTNAVIGATIONLAUNCHER
      LAUNCHPADHANDLER
    • Button ID for Action Mapping: ID of the button to which this action is assigned.
      • The following buttons are available by default:
      FOLLOWUP
      DISPLAY
      PRINT
    • Refresh Type: Way of refreshing the worklist after an action has been performed, for example, after a work item has been approved.
      • The following refresh types are available:
      Refresh of Complete List: The system refreshes the complete worklist.
      Removal of Work Item from Worklist: When a work item has been processed, the system removes it immediately from the worklist. Note, however, that the work item can reappear in the worklist, for example, if an error occurs in the approval process or if the work item has not been completed.
      No Refresh: The worklist is not refreshed after an action has been performed.
  4. Save your entries.

If this Customizing table contains an entry for a specific action, the system ignores any entry for this action in the system table IBO_C_WF_ACS.

Define Action Properties

You can define properties for actions that you have defined under Create or Change Actions. Proceed as follows:

  1. Choose Define Action Properties.
  2. Choose New Entries.
  3. Enter the following:
    • Application: POWL application ID
    • Action Name: Name of the action as defined under Create or Change Actions.
    • Name of Action Property: Name of the property you want to define.
    • Value of Action Property: Enter a static or dynamic parameter. A dynamic parameter is replaced with an actual value read from the work item at runtime. It should start with "${item.", for example, ${item.internalID}, or ${item.processor}.
  4. Save your entries.

Note:

If this Customizing table contains one or more entries for a specific action, all entries in the corresponding system table IBO_C_WF_APS for this action are ignored. Therefore, if you want to add or change an entry, you must first copy all entries for the relevant action from the system table to the Customizing table.

Furthermore, you cannot delete entries from the system table. Instead, you must copy all entries from the system table to the Customizing table, except for the one that you do not want to use.

Define Task Properties

You can define or change the default action for a task. You can also define for each task ID whether notes and attachments are displayed.

To change an existing entry, choose Change -> Display.

To define the task properties, proceed as follows:

  1. Choose Define Task Properties.
  2. Choose New Entries.
  3. Enter the following:
    • Application: POWL application ID
    • Workflow Task ID: Task ID for which you want to define the default action.
    • Task Completed: Enter 'X' if the entry is for a completed task, otherwise leave the field empty. You can make two different entries for each task, one for the case that the task is completed, and one for the case that the task is not completed.
    • Action Name: Default action that is to be performed when the document is accessed directly using the link in the work item.
    • Notes: Enter 'X' if notes should be displayed for this task ID, otherwise leave the field empty.
    • Attachments: Enter 'X' if attachments should be displayed for this task ID, otherwise leave the field empty.
  4. Save your entries.

If this Customizing table contains an entry for a specific task, the system ignores any entry for this task in the system table IBO_C_WF_TAS.

Note: If you want to enable displaying notes or attachments for a specific task ID, but you want to retain the default action delivered in the system table, you must enter the delivered default action also in the Action Name column of the Customizing table. If you do not enter a default action, the empty field in the Customizing table overrides the entry in the system table.

Select Custom Attributes

You can select which custom attributes you want to use. You can use transaction PFTC_DIS to find out which attributes are assigned to the relevant task.

Proceed as follows:

  1. Choose Select Custom Attributes.
  2. Choose New Entries.
  3. Enter the following:
    • Application: POWL application ID
    • Workflow Task ID: Task ID for which you want to select a custom attribute.
    • Task Completed: Enter 'X' if the entry is for a completed task. Otherwise leave the field empty.
    • Custom Attribute Name: Enter the custom attribute you want to use.
    • Custom Attribute Display Name: Enter the name of the column under which the attribute is displayed. Note that this field is used for compatibility with the Universal Worklist (UWL).
  4. Save your entries.

Note:

If this Customizing table contains one or more entries for a specific task, all entries in the corresponding system table IBO_C_WF_CAS for this task are ignored. Therefore, if you want to add or change an entry, you must first copy all entries for the relevant task from the system table to the Customizing table.

In addition, you cannot delete entries from the system table. Instead, you must copy all entries from the system table to the Customizing table, except for the one that you do not want to use.

Assign Actions to Tasks

To assign actions to tasks, proceed as follows:

  1. Choose Assign Actions to Tasks.
  2. Choose New Entries.
  3. Enter the following:
    • Application: POWL application ID
    • Workflow Task ID: Task ID to which you want to assign an action.
    • Task Completed: Enter 'X' if the entry is for a completed task, otherwise leave the field empty.
    • Action Name: Name of the action as defined under Create or Change Actions.
  4. Save your entries.

Note:

If this Customizing table contains one or more entries for a specific task, all entries in the corresponding system table IBO_C_WF_TTAS for this task are ignored. Therefore, if you want to add or change an entry, you must first copy all entries for the relevant task from the system table to the Customizing table.

Example

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
IBO_V_WF_ACC V - View SM30 Create or Change Actions 
IBO_V_WF_APC V - View SM30 Define Action Properties 
IBO_V_WF_TAC V - View SM30 Define Task Properties 
IBO_V_WF_CAC V - View SM30 Select Custom Attributes 
IBO_V_WF_TTAC V - View SM30 Assign Actions to Tasks 
History
Last changed by/on SAP  20090827 
SAP Release Created in 702