Hierarchy
SAP_HRRXX (Software Component) Sub component SAP_HRRXX of SAP_HR⤷
PA-PA (Application Component) Personnel Administration⤷
PBAC (Package) Customizing HR Master Data
IMG Activity
| ID | OHIX0026B | Define Name Format (for Japan) |
| Transaction Code | S_AHR_61018766 | (empty) |
| Created on | 19990414 | |
| Customizing Attributes | OHIX0026B | Define name format |
| Customizing Activity | OHIX0026B | Define name format |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | OHIX0026B |
In this step, you determine the form used to print the names of employees, applicants, or family members in lists, reports, correspondence, online, and so on.
Depending on the program, a name can be printed with/without a title, or with a "known as" form of name instead of the first name. The formats used for name formatting determine which infotype fields are used and in what order.
The prefix determines the infotype from which data is read for each format. When the system is in productive use, it reads the data available in the particular environment for that infotype. If, for example, the user in the middle of a transaction providing data from the Personal Data infotype (0002), the format assigned to the prefix "0002" is used for name formatting. The same applies to Family/Related Person infotype (0021).
If you want to use a name format other than the standard for individual employees in the Personal Data infotype 0002, you can do so using name format indicators. This also enables you to define additional name formats other than the standard (indicator "00") for a specific format for the Personal Data infotype (0002). The employee's name is displayed according to the name format indicator entered by the user in the Special format field in Personal Data infotype (0002). If you do not make an entry in the Special format field, the system uses the standard format (indicator "00").
You can define which format is to be used in a specific application in the Assign Name Formatting to Programs step.
SAP has defined the following formats for maintaining Personal Data infotype (0002), and cannot be changed.
- Format "00":
This format is used to create the sortable names (Infotype/field: P0001-SNAME). The sortable name is required for every employee/applicant list that is sorted alphabetically by name.
NOTE: The SNAME (for example, GRECCO DAVID ) does not have to be reformatted every time. Identical and therefore redundant copies of the name are stored in every record of the Organizational Assignment infotype (0001). The record with the most recent valid start date is always used for formatting purposes.
- Format "01":
This format is used to create the edit name (infotype/field: P0001- ENAME). The edit name is displayed in the Personal Data infotype (0002). The formatted name is used in employee/applicant lists, correspondence, online, and so on.
NOTE: The ENAME (for example, Dr. David Grecco) does not have to be reformatted every time. Identical and therefore redundant copies of the name are stored in every record in the Organizational Assignment infotype (0001). The record with the most recent valid start date is always used for formatting purposes.
Example
When maintaining the Personal Data infotype (0002), you want to use a format to display the title, first name, and last name of an employee/applicant in that order. Because some of your employees do not want their titles used, you also want the format to include an option of displaying only the first and last name.
To do so, proceed as follows:
01 0002 00 01 TITEL
01 0002 00 02 VORNA
01 0002 00 03 NACHNA
01 0002 10 01 VORNA
01 0002 10 02 NACHNA
The key "01" must be used for the format since this format key is preset for name formatting when maintaining data for the Personal Data infotype (0002).
By using the prefix, you can specify that the format applies to the Personal Data infotype (0002). If you specify two indicators for the name format ("00" and "10"), you can create two different name formats. Use the indicator "00" for the standard name format. If you do not make any entries in the Special format field in the Personal Data infotype (0002), the indicator "00" is used as a default. If you want to use another name format, enter the appropriate indicator for name formatting (in this case "10") in the Special format field.
Specify the field name for the data to be displayed under Field name. Specify the order in which the different elements of the name format are displayed in the Sequential no. field. You can also specify a conversion, if required.
In some cases, you need to maintain an alternative prefix. This is the case if an additional secondary infotype exists for an infotype. The availability of a secondary infotype is country-dependent.
The following secondary infotypes are possible.
For Country For Infotype Secondary Infotype
Japan 0021 0148
The name format also enables you to read data from the secondary infotypes.
Example
You want to use data from the secondary infotype Family/Related Person Japan (0148) in addition to the data from the Family/ Related Person infotype (0021) for the name format of a Japanese employee's family member.
Format Prefix Indic. Order FieldNo. Conv. Alt. Pref.
01 0021 00 01
01 0021 00 02
01 0021 00 03
01 0021 00 04
If data should be read from the secondary infotyep, enter the secondary infotype in the Alternative prefix field as well the name of the field in the secondary infotype in the Field name field.
In the above example, the Kanji style of the last name and of the first name, followed by the Romaji style of the last name and first name were issued.
Standard settings
The standard SAP System contains some sample formats.
Recommendation
The formats "00" and "01" for the Personal Data infotype (0002) must always be available. If necessary, you can change the field names and order of the field names of these formats and determine various name formats for these formats using the name format indicator.
The formats "02", "06," and "20" are assigned certain programs in the Assign Name Formatting to Programs step. The key of these formats can only be changed in agreement with these programs.
Activities
Determine the required formats for the name formats.
Business Attributes
| ASAP Roadmap ID | 203 | Establish Master Data |
| Mandatory / Optional | 3 | Nonrequired activity |
| Critical / Non-Critical | 2 | Non-critical |
| Country-Dependency | I | Valid for countries specified |
| Customizing Attributes | Country Key | Country Name |
|---|---|---|
| OHIX0026B | JP | Japan |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | OHIX0026B | 0 | ( HLA0100257 O HLA0100261 O HLA0100265 O HLA0100269 O HLA0100273 O | |
| SIMG | OHIX0026B | 1 | HLA0100277 O HLA0100281 O HLA0100285 O HLA0100289 O HLA0100293 O | |
| SIMG | OHIX0026B | 2 | HLA0100297 O HLA0100301 O HLA0100305 O HLA0100309 O HLA0100313 O | |
| SIMG | OHIX0026B | 3 | HLA0100317 O HLA0100321 O HLA0100845 O HLA0100848 O HLA0100851 O | |
| SIMG | OHIX0026B | 4 | HLA0100854 ) O HLA0006875 O HLA0009705 O HLA0009704 | |
| SIMG | OHIX0026B | 5 | O AHR0000173 | |
| SIMG | OHIX0026B | 6 | O AHR0000085 | |
| SIMG | OHIX0026B | 7 | O AHR0000343 | |
| SIMG | OHIX0026B | 8 | O AHR0000033 | |
| SIMG | OHIX0026B | 9 | O AHR0000375 | |
| SIMG | OHIX0026B | 10 | O AHR0000294 | |
| SIMG | OHIX0026B | 11 | O AHR0000298 | |
| SIMG | OHIX0026B | 12 | O AHR0000542 | |
| SIMG | OHIX0026B | 13 | O AHR0000444 | |
| SIMG | OHIX0026B | 14 | O AHR0000177 |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| V_T522N | V - View | SM30 | HR Name Format |
History
| Last changed by/on | SAP | 20000117 |
| SAP Release Created in |
