Hierarchy
SAP_HRRXX (Software Component) Sub component SAP_HRRXX of SAP_HR⤷
PA-PA (Application Component) Personnel Administration⤷
PBAC (Package) Customizing HR Master Data
IMG Activity
| ID | OHIX0026 | Define Name Format |
| Transaction Code | S_AHR_61011436 | IMG Activity: OHIX0026 |
| Created on | 19981221 | |
| Customizing Attributes | OHIX0026 | Define name format |
| Customizing Activity | OHIX0026 | Define name format |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | OHIX0026 |
In this step, you determine the form used to print the names of employees, applicants, or family members in lists, reports, correspondence, online, and so on.
Depending on the program, a name can be printed with/without a title, or with a "known as" form of name instead of the first name. The formats used for name formatting determine which infotype fields are used and in what order.
The prefix determines the infotype from which data is read for each format. When the system is in productive use, it reads the data available in the particular environment for that infotype. If, for example, the user in the middle of a transaction providing data from the Personal Data infotype (0002), the format assigned to the prefix "0002" is used for name formatting. The same applies to Family/Related Person infotype (0021).
If you want to use a name format other than the standard for individual employees in the Personal Data infotype 0002, you can do so using name format indicators. This also enables you to define additional name formats other than the standard (indicator "00") for a specific format for the Personal Data infotype (0002). The employee's name is displayed according to the name format indicator entered by the user in the Special format field in Personal Data infotype (0002). . If you do not make an entry in the Special format field, the system uses the standard format (indicator "00").
You can define which format is to be used in a specific application in the Assign Name Formatting to Programs step.
SAP has defined the following formats for maintaining Personal Data infotype (0002), and cannot be changed.
- Format "00":
This format is used to create the sortable names (Infotype/field: P0001-SNAME). The sortable name is required for every employee/applicant list that is sorted alphabetically by name.
NOTE: The SNAME (for example, GRECCO DAVID ) does not have to be reformatted every time. Identical and therefore redundant copies of the name are stored in every record of the Organizational Assignment infotype (0001). The record with the most recent valid start date is always used for formatting purposes.
- Format "01":
This format is used to create the formatted names (Infotype/field: P0001-ENAME). The formatted name is displayed on the screen of Personal Data infotype (0002). The formatted name is used in employee/applicant lists, correspondence, online, and so on.
NOTE: The ENAME (for example, Dr. David Grecco) does not have to be reformatted every time. Identical and therefore redundant copies of the name are stored in every record in the Organizational Assignment infotype (0001). The record with the most recent valid start date is always used for formatting purposes.
Example
When maintaining the Personal Data infotype (0002), you want to use a format to display the title, first name, and last name of an employee/applicant in that order. Because some of your employees do not want their titles used, you also want the format to include an option of displaying only the first and last name.
To do so, proceed as follows:
Format Prefix ID SubNo. Field Conv.
01 0002 00 01 TITEL
01 0002 00 02 VORNA
01 0002 00 03 NACHNA
01 0002 10 01 VORNA
01 0002 10 02 NACHNA
The key "01" must be used for the format since this format key is preset for name formatting when maintaining data for the Personal Data infotype (0002).
By using the prefix, you can specify that the format applies to the Personal Data infotype (0002). If you specify two indicators ("00" and "10"), you can create two different name formats for the format. Use the indicator "00" for the standard name format. If you do not make any entries in the Special format field in the Personal Data infotype (0002),m indicator "00" is used as a default. If you want to use another name format, enter the appropriate indicator for name formatting (in this case "10") in the Special format field.
Specify the field name for the data to be displayed under Field name. Specify the order in which the different elements of the name format are displayed in the Sequential no. field. You can also specify a conversion, if required.
Standard settings
The standard SAP system contains several sample formats.
Recommendation
Formats "00" and "01" must be available for the Personal Data infotype (0002).
You can change the field names and their order for these formats or define different name formats using format indicators.
You assign the formats "02", "06," and "20" are assigned to specific programs in the Assign Name Formatting to Programs step.
Therefore, you can only change the key for these formats according to these programs.
Activities
Create the required formats for name formatting.
Business Attributes
| ASAP Roadmap ID | 203 | Establish Master Data |
| Mandatory / Optional | 3 | Nonrequired activity |
| Critical / Non-Critical | 2 | Non-critical |
| Country-Dependency | E | Invalid for countries specified |
| Customizing Attributes | Country Key | Country Name |
|---|---|---|
| OHIX0026 | JP | Japan |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | OHIX0026 | 0 | ( HLA0100257 O HLA0100261 O HLA0100265 O HLA0100269 O HLA0100273 O | |
| SIMG | OHIX0026 | 1 | HLA0100277 O HLA0100281 O HLA0100285 O HLA0100289 O HLA0100293 O | |
| SIMG | OHIX0026 | 2 | HLA0100297 O HLA0100301 O HLA0100305 O HLA0100309 O HLA0100313 O | |
| SIMG | OHIX0026 | 3 | HLA0100317 O HLA0100321 O HLA0100845 O HLA0100848 O HLA0100851 O | |
| SIMG | OHIX0026 | 4 | HLA0100854 ) O HLA0006875 O HLA0009705 O HLA0009704 | |
| SIMG | OHIX0026 | 5 | O AHR0000173 | |
| SIMG | OHIX0026 | 6 | O AHR0000085 | |
| SIMG | OHIX0026 | 7 | O AHR0000343 | |
| SIMG | OHIX0026 | 8 | O AHR0000033 | |
| SIMG | OHIX0026 | 9 | O AHR0000375 | |
| SIMG | OHIX0026 | 10 | O AHR0000294 | |
| SIMG | OHIX0026 | 11 | O AHR0000298 | |
| SIMG | OHIX0026 | 12 | O AHR0000542 | |
| SIMG | OHIX0026 | 13 | O AHR0000444 | |
| SIMG | OHIX0026 | 14 | O AHR0000177 |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| V_T522N_A | V - View | SM30 | HR Name Format |
History
| Last changed by/on | SAP | 20000117 |
| SAP Release Created in |
