SAP ABAP IMG Activity OFTP_MD_004 (Define Contact Persons)
Hierarchy
☛ EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR
   ⤷ FI-TV-PL (Application Component) Travel Planning
     ⤷ PTRCP (Package) Customizing for Travel Planning
IMG Activity
ID OFTP_MD_004 Define Contact Persons  
Transaction Code S_AHR_61018823   IMG 
Created on 19990415    
Customizing Attributes OFTP_MD_004   Define contact persons 
Customizing Activity OFTP_MD_004   Define Contact Persons 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_OHR_PTRV_RESPO    

In this Customizing activity you assign travelers contact persons for questions concerning Travel Planning or Travel Expenses. They can be, for example, employees of a travel agency or of the expenses department.

When you have assigned the relevant contacts here, a dialog box is made available to the travelers in Travel Planning or Travel Expenses in which they can find the name, for example, and the telephone number of their own individual contact person.

The contact persons' responsibilities can be differentiated according to a number of organisational criteria, for example, company code, trip provision variant or name of traveler. One or more employees can be contact persons for the same department.

Example

In your expense department one employee is the contact person for travelers from A-K, another employee is the contact person for travelers from L-Z.

You set up two responsibilities (one for A-K and one for L-Z), and assign the respective employee as the contact person to each one.

Requirements

Standard settings

Recommendation

Activities

Define the contact persons for your travelers as follows:

  1. Set up one or more responsibilities.
    1. Choose Create responsibility.
    2. Enter the required data and choose Enter.
    3. Enter the organizational criteria (individual values or ranges) for which the contact persons are to be responsible.
      For all criteria you do not wish to use for differentiation, enter an asterisk (*). Exception: for the organizational unit, enter 00000000 in the from column and 99999999 in the to column.
      All of the fields in the from column must be filled.
    4. Save.
      The status changes to Responsibilities complete, the traffic light turns green.
      If the status changes to Responsibilities incomplete and the traffic light is yellow, check to see if your entries are complete.
    5. Go back.
  2. Enter one or more employees for each responsibility.
    1. Select the responsibility and choose Insert employee assignment.
    2. Select an object type, for example, person, and choose Continue/>.
    3. Enter the key for the selected object type, a personnel number, for example, and choose Continue.
      The Create link dialog box appears.
    4. You can change the validity period and choose Create.
      In the overview, you can see the contact person you have created under Responsibility.

Further notes

The respective contact persons must maintain their personal master data under System -> User profile -> Own data, so that it can be displayed to the traveler in the dialog box described above.

Business Attributes
ASAP Roadmap ID 202   Establish Company Structure 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_OHR_PTRV_RESPO 0 HLA0006755 Travel Expenses 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
IMGDUMMY D - Dummy object FITP_RESPO 0000000000 Define responsibilities of contact persons 
History
Last changed by/on SAP  19990526 
SAP Release Created in