SAP ABAP IMG Activity IPMOARCHPREP (Prepare Archiving Run)
Hierarchy
EA-FIN (Software Component) EA-FIN
   FI-GL-GL-CAE (Application Component) CRM Accruals
     FI_GL_CAE_IPMO (Package) Provisions for Outgoing Royalties
IMG Activity
ID IPMOARCHPREP Prepare Archiving Run  
Transaction Code S_PLN_62000203   (empty) 
Created on 20040218    
Customizing Attributes ACC_GL_IPMO_K_K_A_24   IPMO: Can-Activity, Critical, 204 
Customizing Activity IPMOARCHPREP   Prepare Archiving Run 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name FIGL_ACE_ARCHPREP_DC    

Use

In this IMG activity, you carry out a preparation run for archiving accrual objects. You must carry out a preparation run before running an archiving session. In a preparation run, the system performs the following functions:

  • It selects the accrual objects that you have defined on the selection screen
  • In accordance with pre-defined rules, it assigns all selected accrual objects the status To Be Archived or In Processing

Afterwards, when you run the archiving session, the system will archive all archiving objects with the status To Be Archived.

Note

In future accrual runs, accrual objects with the status To Be Archived will no longer be incliuded, even if you have not yet actually archived them. This means that no more accrual postings will be made for these accrual objects.
However, accrual objects with the status To Be Archived are still displayed in Reporting, as accrual postings may have been made for these objects in the past.

Requirements

Standard settings

The rules used to determine the archiving status for the individual accrual objects is provided by SAP. In the Manual Accruals component for example, the following conditions must be met for an accrual object to have the status To Be Archived:

  • The life of the accrual object ends before today's date.
  • No periodic accrual postings have been made for at least 200 days.

You can change the status assigned to an archiving object using the Business Add-In (BAdI) ACE_ARCHIVING_PREP. To do this, choose IMG activity Correct Archiving Status in Accrual Engine Customizing. You can also use this BAdI to define your own rules for status assignment.

Activities

Before starting a preparation run for archiving, run it in test mode:

  1. Enter the company codes in which you want to archive the accrual objects.
  2. Enter the key date for your preparation run.
  3. Set the Display Results List flag.
  4. Set the Test Run flag.
  5. Choose Execute.

Check the results list for your test run. You have the following options:

  • If you are happy with the status assigned to the individual archiving objects, execute the preparation run in update mode. Do not set the Test run flag.
  • If you want to change any of the status assignments, use the BAdI ACE_ARCHIVING_PREP. To do this, choose the IMG activity Correct Archiving Status in Accrual Engine Customizing.

Note

The archiving preparation run can be repeated as many times as you like, even in update mode.

Example

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 1   Critical 
Country-Dependency A   Valid for all countries 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
IMGDUMMY D - Dummy object IPMOARCHPREP  
History
Last changed by/on SAP  20040218 
SAP Release Created in 500