SAP ABAP IMG Activity _FICAABTPY_VC_TFK006 (Define Interpretation Rules for Note to Payee)
Hierarchy
☛ FI-CA (Software Component) FI-CA
   ⤷ FI-CA (Application Component) Contract Accounts Receivable and Payable
     ⤷ FKKB (Package) Contract A/R & A/P: Central Objects
IMG Activity
ID _FICAABTPY_VC_TFK006 Define Interpretation Rules for Note to Payee  
Transaction Code S_KK4_74002171   IMG Activity: _FICAABTPY_VC_TFK006 
Created on 19990816    
Customizing Attributes _FICAABTPY_VC_TFK006   Define Interpretation Rules for Note to Payee 
Customizing Activity _FICAABTPY_VC_TFK006   Define Interpretation Rules for Note to Payee 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name _FICAABTPY_VC_TFK006    

In this activity, you define the rules for the automatic analysis of note to payee texts for the automatic transfer of payment data to payment lots in Contract Accounts Receivable and Payable. Using the values determined, the system then determines the selection criteria for the assignment of payments to receivables. Proceed as follows:

  1. Define the selection fields for which the system is to find values during the analysis of the notes to payee, and assign a category to them (for example, 1 = Business partner number, 2 = Contract account number).
  2. Define the keywords or structures that the system is to use to recognize the selection fields contained in the note to payee.

In the folder Keywords, you can define one or more terms for the selection category for each company code. In addition, you can also specify the method that the system is to use for the keyword search. For example, enter the keyword CUST* for the business partner number and choose search method PT. The system then finds the customer and customer number in the notes to payee. The subsequent term is then interpreted as the business partner number.

In the folder Structure, for each company code you can define samples that the system can use to analyze the character strings in the note to payee. For the example above, for company code 0001, you could define that the system only searches for numbers with ten characters, that lie between 5,000,000,000 and 9,999,999,999 and that are specified in four blocks (for example, 5 234 567 890) if you use business partner numbers that correspond to this structure and numbering in your company.

If you want to subject the values found in this way to an additional check, you can specify a check procedure for each structure sample - you have defined this check procedure in the preceeding Customizing activity (see Check Procedure for Interpreting the Note to Payee).

  1. Assign a Selection Category for the payment lot item to the selection categories (for example, 1 = business partner number) you defined in the first step - in this example, B for business partner. (You can define selection categories for payment lot items under Basic Functions -> Open Item Management -> Define Selection Categories and assign it as default value for the payment lot under Business Transactions -> Payments -> Processing of Incoming/Outgoing Payments). The system saves the value found (business partner number) together with the selection category (B) in the payment lot item. When you post the lot, the system uses the selection category and the selection value to assign the payment to open items or to determine the required details for a payment on account. If the system cannot determine a selection category for the payment lot item during the check, the payment is transferred into the payment lot, but the system automatically creates a clarification case in clarification processing for the payment lot when you post.

Example

The customer German Government from the component Public Sector Contract Accounting uses the so-called cash reference number for identifying business transactions. The following is an example of how you can search for the note to payee of of a payment acccording to the cash reference number:

  • We define an object type for the cash reference number. In this example it is object type 1 with the text "cash reference number".
  • We do not assign a key word because we are not sure whether the word "cash reference number" actually appears in the note to payee.
  • We define the following information for the structure:
    • Length 13 (12 digits plus one check digit)
    • Only digits
    • No template (this template can be used if an organization cash reference number is formed according to a particular template)
    • There are no minimum and maximum values
    • Test procedure "check digit according to modulo 11"
  • Selection categories are defined in the IMG activity Define Selection Categories for each application area. In this example, selection category V (contract) was defined for application area P assigned to field VTREF. We assign object type 1 to this selection category.

When data is transferred from the FI bank statement to the payment lot the program analyses the note to payee and carries out the test procedure. If it finds a value that complies with the interpretation rules defined and passes the test procedures, it saves the selection values found and corresponding selection category in the payment lot. If the check digits defined are not correct, the program removes the selection values and the corresponding selection category.

Requirements

Standard settings

Recommendation

Activities

Define the rules and any additional check procedures for the analysis of the note to payee.

Further notes

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 1   Critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG _FICAABTPY_VC_TFK006 0 I210007310 Processing Incoming and Outgoing Payments 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
VC_TFK006 C - View cluster SM34 FICA000001 Find Contract Account 
History
Last changed by/on SAP  19990816 
SAP Release Created in