Hierarchy
EA-HRCES (Software Component) Sub component EA-HRCES of EA-HR⤷
PA-PA-ES (Application Component) Spain⤷
PAOC_PAD_UI_INFTY_0002_ES (Package) User interface infotype 0002 Spain
Basic Data
| Data Element | PES_UI_0002_PRDNI |
| Short Description | Document number |
Data Type
| Category of Dictionary Type | D | Domain |
| Type of Object Referenced | No Information | |
| Domain / Name of Reference Type | CHAR17 | |
| Data Type | CHAR | Character String |
| Length | 17 | |
| Decimal Places | 0 | |
| Output Length | 17 | |
| Value Table |
Further Characteristics
| Search Help: Name | ||
| Search Help: Parameters | ||
| Parameter ID | ||
| Default Component name | ||
| Change document | ||
| No Input History | ||
| Basic direction is set to LTR | ||
| No BIDI Filtering |
Field Label
| Length | Field Label | |
| Short | 10 | Doc. Num. |
| Medium | 15 | Document number |
| Long | 20 | Document number |
| Heading | 20 | Document number |
Documentation
Definition
Definition
This field enables you to enter the employee's social insurance or tax number.
Supplementary Documentation - PES_UI_0002_PRDNI0001
Definition
In this field, enter the employee's identification number.
Supplementary Documentation - PES_UI_0002_PRDNI0008
Use
Contains the employee's National Insurance number which is a government
issued unique reference to GB citizens.
Procedure
The employees N.I. number should be on the P45 given to the personnel
department by the employee when they commence employment.
If the employee does not know their N.I. number then it is possible to
store a temporary number until the correct number is known. The system
will generate a temporary number when a '*' character is input in the
screen field.
Examples
The N.I. Number is 9 characters in length:
2 alpha characters, followed by
6 numeric charaters, followed by
1 alpha character.
Where desired a temporary number will be generated as follows:
TNxxyyzz% where
TN is fixed signifying a temporary number,
xxyyzz is the employees day, month and year of birth respectively and
% will be 'M' or 'F' depending on the employees gender.
Dependencies
Supplementary Documentation - PES_UI_0002_PRDNI0009
Use
In Denmark, this field usually contains the CPR number, which is assigned to each resident. If a person is born in Denmark, he or she receives a CPR number from the local residents' registration office ("folkeregistret") when he or she is born. If a person is born and then moves to Denmark, and if that person remains in Denmark for an extended period (longer than three months), he or she is also assigned a CPR number by the residents' registration office responsible for the area in which the person now resides.
The CPR number is a unique ID that a person keeps for his or her whole life. If an employee owns his or her own company which is registered with the tax authorities, the company's SE number can be entered instead of the CPR number.
There are three "special" types of CPR number that can be used for persons who have not yet received a CPR number (such as foreign employees who have just moved to Denmark):
- ddmmyy9991 - ddmmyy = day, month, year of birth: suitable for male employees with no CPR number for whom the payroll runs using PBS.
- ddmmyy9992 - ddmmyy = day, month, year of birth: suitable for female employees with no CPR number for whom the payroll runs using PBS.
- ddmmyy0000 - ddmmyy = day, month, year of birth: suitable for employees with no CPR number.
The first two types of CPR number must be used if the payroll runs using PBS. Of course, they can also be used without payroll. The third type of CPR number, however, can only be used if the payroll does not run using PBS.
Dependencies
Example
- You have employed a new employee who has just moved to Denmark and has not received an official CPR number. The employee is male and was born on June 01, 1974. Enter 0106749991 as his CPR number.
- You have employed an insurance agent who has registered her own company with the tax authorities. Enter the company's SE number.
Supplementary Documentation - PES_UI_0002_PRDNI0010
Procedure
Note: For those employees who do not have a social security number, it is allowed to enter a dummy SSN '999-99-9999' to bypass the checking for duplicate SSN.
Examples
Dependencies
Supplementary Documentation - PES_UI_0002_PRDNI0016
Definition
In this field, enter the employee's identification number.
Dependencies
The system performs a check digit verification on the ID number entered in this field, based on the conditions as prescribed by the issuing authorities.
In those cases where an employee does not have an ID book, you can enter a so-called 'dummy ID number' (which would pass the ID number check, although it is not a valid number). To do so, enter a number in the format yymmdd0000000 (where yymmdd is the birth date of the employee).
Note: You should not enter an employee's passport numbers in this field, but rather in the ID number field from infotype Create Personal IDs (0185). The system uses the passport number entered in the ID number field for the IRP5 tax form. Both the employee's ID number and passport number are stored on the IRP5 form.
Supplementary Documentation - PES_UI_0002_PRDNI0020
Procedure
Enter the Norwegian <fødselsnummer> for the employee. It is a unique number assigned by Norwegian authorities.
For foreigners without a <fødselsnummer> take the date of birth (DDMMYY) plus '00000' and make an entry in the gender field.
You may also add '00100' to indicate that the person is male or '00200' for female. In this case the gender will be set automatically.
Examples
Numbers for foreigners:
- 16117100100 - date of birth: 16.11.1971, gender: male
- 24126100200 - date of birth: 24.12.1961, gender: female
- 31017200000 - date of birth: 31.01.1972, gender: not defined
Dependencies
Supplementary Documentation - PES_UI_0002_PRDNI0023
Use
Contains the employee's Swedish Personal Idenification Number ("svenskt personnummer") which is a government issued unique reference to Swedish citizens as well as foreign citizens living in Sweden.
Examples
The Swedish Personal Identfication Number is 12 numeric characters in length as follows:
yyyymmddpppp where
yyyymmdd is the employees year, month and day of birth respectively and pppp will be the identification number. For foreigners that has not yet become a proper Swedish Personal Identification Number, '0000' should be entered for pppp.
Dependencies
If pppp is unequal '0000', the gender will be calculated and set accordingly.
Supplementary Documentation - PES_UI_0002_PRDNI0401
Use
The NIF (Tax Identification Number) code has the following structure:
[CC][X]nnnnnnnL -> full length: 11 characters
Meaning:
CC : country code (for example, 'ES' for Spain). This field is
optional; if omitted, country 'ES' is assumed.
X : non-Spanish citizen indicator ('X'). This field is
optional; if omitted, Spanish citizen is assumed.
nnnnnnn : NIF number (7 or 8 digits, as described below).
L : NIF letter.
For Spanish citizens, the X field is missing and the length of the NIF number (nnnnnnn) is 8 digits.
For non-Spanish citizens, the X field is present with value 'X' and the NIF number (nnnnnnn) contains 7 digits.
Procedure
Insert the corresponding NIF code for the current employee.
The system inserts leading zeros in the numerical field automatically (nnnnnnn) to complete the above specified lengths (7 or 8 digits).
Examples
The following entries are valid, and automatically converted to:
Entry Converted to
'ES404064T' 'ES00404064T'
'X404065R' 'X0404065R'
'404064T' '00404064T'
Dependencies
History
| Last changed by/on | SAP | 20031212 |
| SAP Release Created in | 100 |
