Hierarchy
SAP_HRCGB (Software Component) Sub component SAP_HRCGB of SAP_HR⤷
PY-GB (Application Component) United Kingdom⤷
PC08 (Package) HR accounting: GB
Basic Data
| Data Element | P08_XFELD |
| Short Description | Check field |
Data Type
| Category of Dictionary Type | D | Domain |
| Type of Object Referenced | No Information | |
| Domain / Name of Reference Type | XFELD | |
| Data Type | CHAR | Character String |
| Length | 1 | |
| Decimal Places | 0 | |
| Output Length | 1 | |
| Value Table |
Further Characteristics
| Search Help: Name | ||
| Search Help: Parameters | ||
| Parameter ID | ||
| Default Component name | ||
| Change document | ||
| No Input History | ||
| Basic direction is set to LTR | ||
| No BIDI Filtering |
Field Label
| Length | Field Label | |
| Short | 10 | Check fld. |
| Medium | 11 | Check field |
| Long | 11 | Check field |
| Heading | 0 |
Documentation
Definition
Supplementary Documentation - P08_XFELD 0001
Use
Select this option to create a file format that is compatible with the Contributions Agency's specification for magnetic tapes and data cartridges.
Supplementary Documentation - P08_XFELD 0002
Use
Select this option to create a file format that is compatible with the Contributions Agency's specification for flexible disks.
Supplementary Documentation - P08_XFELD 0003
Use
The End Of Year Report on Magnetic Media exports master and payroll data to a file. This file is later used by the same report to create the end of year returns file. The creation of the master and payroll data file can be skipped, if it already exists.
Procedure
Select this option to skip the creation of the master and payroll data file.
Supplementary Documentation - P08_XFELD 0004
Use
The End Of Year Report on Magnetic Media can list the master and payroll data it uses to create the end of year returns file.
Procedure
Select this option to display the output of the End Of Year Report on Magnetic Media.
Supplementary Documentation - P08_XFELD 0005
Use
The End Of Year Report on Magnetic Media can show the conversion between master and payroll data into the final end of year returns file.
Procedure
Select this option to show the output of the End Of Year Report on Magnetic Media while converting between the master and payroll data and the end of year returns file specification.
Supplementary Documentation - P08_XFELD 0006
Use
The End Of Year Report on Magnetic Media can show the end of year returns file automatically, if this field is checked.
Procedure
Check this field to view the end of year returns file.
Supplementary Documentation - P08_XFELD 0007
Use
For those employees who receive a P45, you can create a batch input session to update the leaving details on the tax infotype record.
Procedure
Mark this field to create a batch input session.
Supplementary Documentation - P08_XFELD 0008
Use
If you are creating a batch input session, you can choose whether you want to delimit and copy the leaver's details into a new tax infotype (i.e. create a new record) or to change the existing record with the leaving details.
Procedure
Mark this field to create a new record.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0009
Use
If you are creating a batch input session, you can choose which tax basis you wish to use for all leavers in their tax infotype records.
Procedure
Mark this field to use the tax basis as 'Week 1/Month 1'. Otherwise the cumulative tax basis will be used.
Supplementary Documentation - P08_XFELD 0010
Use
This option displays a list of personnel numbers to make a finer selection. If not selected, all personnel numbers will be displayed.
Procedure
Select this option if you would like to select a range of personnel numbers.
Supplementary Documentation - P08_XFELD 0011
Use
This option selects a weekly display of the personal calendar.
Supplementary Documentation - P08_XFELD 0012
Use
This option selects a monthly display of the personal calendar.
Supplementary Documentation - P08_XFELD 0013
Use
This option selects a yearly display of the personal calendar.
Supplementary Documentation - P08_XFELD 0014
Use
All payroll areas that report to the same district using the same reference number are considered by the Inland Revenue and Contributions Agency as a single employer. Employers whose total National Insurance contributions from the employer and employees for the previous tax year was below a certain amount are regarded as 'small employers'. Small employers qualify for a higher rate of recovery for Standard Maternity Pay and for compensation on National Insurance.
Procedure
Select this option if the program is run for a small employer. The program will then use the appropriate SMP recovery rate and calculate NI compensation.
Supplementary Documentation - P08_XFELD 0015
Procedure
Select this option if you wish to see control information on the number of records selected and processed.
Supplementary Documentation - P08_XFELD 0016
Use
The SSP/SMP payments can be displayed for employees whose salary is paid either weekly or monthly.
Procedure
Select this option if you want to display SSP/SMP data for employees who are paid on a monthly basis. If you want to display the data for employees who receive a weekly wage, do not activate this field.
Supplementary Documentation - P08_XFELD 0017
Use
Messages with a condition of Warning will be displayed.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0018
Use
Messages with a condition of Information will be displayed.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0019
Use
If you make an entry here, exception messages that have been generated by retro accounting of other periods when running the payroll driver in the selected period will also be displayed.
If you do not make an entry here, the only messages that will be displayed will be for the selected period. These messages are always displayed regardless of whether they have been generated by retro accounting or not.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0020
Use
The end of year report on magnetic media logs all steps in the creation of the magnetic media file. Information included in this log contains the file names and paths, the number of personnel numbers and the payroll areas that have been processed.
Procedure
Check this box if you would like to create a log.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0021
Use
After running the end of year report on magnetic media, you might want to jump into the SAP spooler and look at the logs.
Procedure
Check this field to call transaction SP01, ie. to call the spool administration.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0022
Use
Activating this field signifies that the program is processed for the start of a new tax year.
Procedure
Examples
Check this field if you need to apply the instructions on a form P9X.
Dependencies
Supplementary Documentation - P08_XFELD 0023
Use
Set this indicator to create a new infotype Tax Data GB (0065) record for employees also whose tax data remain unchanged after application of forms P9(T) or the general uplift rules for the start of a new tax year.
Note:
You set this indicator for Start-of-Year processing only.
Procedure
Examples
Dependencies
Although this indicator refers to unchanged employee tax data, there is one amendment to employee tax infotype records that always occurs when this indicator is set: All Week1/Month1 tax bases are changed to cumulative.
Setting this indicator means that all infotype records unchanged by either P9(T) or general instructions are copied for the new tax year, and all Week1/Month1 employees are converted to a cumulative tax basis.
Supplementary Documentation - P08_XFELD 0024
Use
If you set this indicator, a tax infotype record will be created for previous leavers with the tax code set to basic rate (BR) and the tax basis to cumulative.
Procedure
Examples
Dependencies
A leaver is recognized by the P45 been issued indicator on the GB Tax Data Infotype (0065).
Supplementary Documentation - P08_XFELD 0025
Use
The subtotals file is named by the end of year report on magnetic media using the following naming convention:
subtotals.<permit number>.<period and year>
In case you have renamed this file, you might wish to select this checkbox in order to force the system to use the physical file name entered in the subtotals file field.
Examples
Dependencies
A file name in the subtotals field has to be entered.
Supplementary Documentation - P08_XFELD 0026
Use
This field is not used in the end of year report on magnetic media.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0027
Use
The end of year report on magnetic media can simulate the creation of output files. This option is only useful in conjunction with the logging functionality.
Procedure
Select this checkbox to stop the end of year report from opening any files and updating them.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0028
Use
The end of year report on magnetic media can display a log of all selected personnel numbers, their infotypes and the payroll results that will be used to create the contributions agency file.
Procedure
Select this checkbox to obtain a log in the spooler.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0029
Use
The configuration report for the end of year report on magnetic media can create a link between the logical file path and the physical file path, where all end of year files will be stored.
Procedure
Select this checkbox to update the corresponding table.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0030
Use
The configuration report for the end of year report on magnetic media can create a link between the logical file name and the logical file path. All three logical file names, ie. the DHSS, intermediate and subtotals file, will be allocated to one logical file path.
Procedure
Select this checkbox to update the corresponding table.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0031
Use
The configuration report for the end of year report on magnetic media maintains a text for the logical file paths and file names.
Procedure
Select this checkbox to update the corresponding table.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0032
Use
The configuration report for the end of year report on magnetic media maintains information concerning the logical file paths. Data maintained here includes the operating system's name (eg. UNIX, WINDOWS NT).
Procedure
Select this checkbox to update the corresponding table.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0033
Use
The configuration report for the end of year report on magnetic media maintains a description of the path names.
Procedure
Select this checkbox to update the corresponding table.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0034
Use
All persons employed at some point during the tax year must be reported at the end of the year. It may, therefore, be useful to keep their results in the 'Year to date' figures until the end of the year, even after they have left.
In this case, leavers' adjustments no longer occur. As starters' adjustments can only be produced by re-entries into the company (in the same tax year), they do not occur either.
Procedure
Flag this field if you want to keep leavers' results in the 'Year to date' figures.
Supplementary Documentation - P08_XFELD 0035
Use
The payroll reconciliation generation report sums up the available payroll information of a whole payroll area for a given period. The result is written to cluster GP.
Procedure
Flag this checkbox if you want to save the result on cluster GP.
Supplementary Documentation - P08_XFELD 0036
Use
The payroll reconciliation generation report sums up the available payroll information of a whole payroll area for a given period. The result is written to cluster GP.
Procedure
Flag this checkbox if you want the result to be displayed on the screen.
Supplementary Documentation - P08_XFELD 0037
Use
If you make an entry in this field, full details for the calculation of Net Car Benefit and Class 1A National Insurance Contributions are shown for each relevant car.
Supplementary Documentation - P08_XFELD 0038
Use
Conversion cluster RG (PCL2), version for Great Britain.
- Test = 'X' PCL2 is not updated and the conversion is simulated.
- Test = ' ' Changed records are updated on PCL2.
Supplementary Documentation - P08_XFELD 0039
Use
This field enables you to display the results of SMP processing separate from SSP processing.
Procedure
If you want to display the results of SMP processing, activate this field.
Supplementary Documentation - P08_XFELD 0040
Use
This field enables you to display the results of SSP processing separate from SMP processing.
Procedure
If you want to display the results of SSP processing, activate this field.
Supplementary Documentation - P08_XFELD 0041
Use
This displays any employees selected by the run whose records have already been updated. Such employee records cannot be updated again, but they are included for the calculation of totals.
Supplementary Documentation - P08_XFELD 0042
Use
If you select this field, the list of employees is suppressed. If you want to use this report as a mass update facility rather than an interactive tool, ensure that this field is active.
Supplementary Documentation - P08_XFELD 0043
Use
You must activate this field if you want to perform updates during the report run.
Supplementary Documentation - P08_XFELD 0044
Use
If this report is used to produce a P14, which is only required by employees still working at the company, selecting this field causes the report to run for current employees only. If the report is used to produce a P60, you do not need to activate this field because the tax office requires records for all employees who have worked for the company during that tax year.
Supplementary Documentation - P08_XFELD 0045
Use
Activating this field causes the personnel number to be displayed together with the employee's name.
Supplementary Documentation - P08_XFELD 0046
Use
By selecting the Display list screen? option, you can display an ALV overview list, from which you can then display the detailed data. If this option is not selected, the detailed data is shown directly for all payroll areas and pension schemes chosen in the selection screen.
Supplementary Documentation - P08_XFELD 0047
Use
If you select this option, the detailed data will be listed by employee number.
Supplementary Documentation - P08_XFELD 0048
Use
If you select this option, the detailed data will be listed by employee name.
Supplementary Documentation - P08_XFELD 0049
Use
If this checkbox is marked, any trip mileage that does not correspond to a company car registration number is assigned to the primary company car. When the optimum mileage threshhold for this car is reached, the extra miles are assigned to any secondary company cars until their optimum mileage threshhold is reached. Any mileage remaining after this is then assigned to the primary car.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0050
Use
Select this radio button if you want to set the SSP Easement checkbox on infotype 84.
When the flag is checked and for the validity dates of the infotype record, the payroll driver will not make any SSP payments but will store the nominal amounts in the payroll results.
Supplementary Documentation - P08_XFELD 0051
Use
Select this radio button if you want to clear the SSP Easement flag on infotype 84.
Supplementary Documentation - P08_XFELD 0052
Use
If a person's tax basis is calculated on a Week1/Month1 basis, this is normally changed to a cumulative basis by the general tax code uplift as part of the start-of-year process.
However, in certain circumstances - even though a general uplift has already taken place - the tax calculation for this person must continue on a Week1/Month1 basis, and not on a cumulative basis. Such situations are usually caused by specific rulings from the Inland Revenue.
Procedure
Examples
If a general uplift of tax codes is due to be carried out on a day other than April 6th, certain employees may have started employment since the start of the tax year and been given a Week1/Month1 basis. This basis must continue to apply to these employees after a general uplift.
Such a situation occurred after the Budget in March 1998, when changes to the income structure were introduced with effect from 18 May 1998.
Dependencies
Only the infotype records that start after the date entered in the parameter "Week1/Month1 Retention Date" will retain the Week1/Month1 basis. Records that start before this date will be changed to a cumulative basis. Typically, the retention date would be the first day of the new tax year.
Supplementary Documentation - P08_XFELD 0053
Procedure
Select this option to suppress the Deductions Working Sheet for the individual employees. Only the P35 summary will be shown.
Supplementary Documentation - P08_XFELD 0055
Use
Select this option to display the pension contributions according to the payroll periods in which they were paid.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0056
Use
Select this option to display the pension contributions according to the payroll periods for which they were paid.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0060
Use
Wherever possible, the system will check the error categories given in the Technical Specification for Magnetic Media (issued by the DSS) against each field. Any errors found will be reported.
When running the magnetic media driver, you have the following options:
- No checks
If you select this checkbox, the system will not perform any checks.
- Error type 1
These are errors which will always cause a permit number to be rejected.
- Error types 1 and 2
Type 1 errors, see above.
Type 2 errors are errors which will cause the permit number to be rejected if they occur in more than 0.5% of the records. Above a maximum of 200 errors, the permit number will be rejected automatically, at or below a minimum of 5 errors rejection will not occur.
- Error types 1, 2 and 3
Type 1 and 2 errors, see above.
Type 3 errors do not affect processing. However, they provide the DSS with the information it requires to decide whether you need to take corrective measures for future submissions.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0061
Use
The option you select determines whether the file you produce conforms to the magnetic tape or flexible disc format. Alternatively, you do not have to produce a file at all.
Magnetic tape format
- Record type 1
This contains the permit number and employer identification record. There will be one record type 1 per permit number.
- Record type 2
This contains the Tax and National Insurance Records for each employee for each distinct period of employment.
- Record type 3
This is the Grand Total Record for the permit number.
- Record type 4
This is the end of data record.
Flexible disc format
As for magnetic tape format but with no record type 4.
No file output
You may want to run the magnetic media driver with no file output for test purposes.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0062
Use
For companies qualifying as small employers, the percentage of SMP recovered and NIC compensation on SMP will be different to the standard percentages.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0063
The results screen output checkboxes determine whether the lists are output to the screen or are available via a pushbutton.
Outputting the lists to screen would be approriate when the magnetic media driver is run in background. This would allow the lists to be stored as a spool file.
If the checkbox is set for a list, the corresponding pushbutton is not available on the results screen.
Procedure
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0070
Use
Activating this field signifies that the program is not processed for the start of a new tax year.
Dependencies
Example
Check this field if you need to apply the instructions on a form P7X.
Supplementary Documentation - P08_XFELD 0071
Use
Check this field in order to process a tax code uplift according to general instructions to increase or decrease tax codes issued by the Inland Revenue on forms P9X or P7X.
Dependencies
If you process general instructions from form P9X at the start of the tax year, all tax codes on a Week1/Month1 tax basis that are changed according to these general instructions will be set to a cumulative tax basis.
In the SAP system, general instructions to increase or decrease tax codes given on forms P9X (Start-of-Year) or P7X (during the tax year) are replicated in the customising table Tax increase and limit for GB (V_T5G03).
SAP will deliver all required updates for these table entries via Human Resources Support Packages (HRSPs).
Supplementary Documentation - P08_XFELD 0072
Use
In test mode you can run the report for any selection criteria combination you desire. For example, on a single personnal number to determine how this employee may be contributing to multiple tax references. Alternatively, you can run the report over an entire personnel area to view EOY data for this section of employees. In particular, the Test setting is useful to check how your EOY reporting is looking at a given point in time during the tax year. If you set the Test indicator on the EOY report selection screen, the generated EOY SAPScript forms contain the indicator Test.
Note:
If you do not set the Test indicator, the EOY report runs in live(productive) mode. In live mode you must enter a tax reference. Examples
Dependencies
Example
Supplementary Documentation - P08_XFELD 0089
Projected payments
Procedure
Set this indicator if you wish to produce a projection of earnings for the employee before he or she commences the absence.
Examples
Dependencies
In order to provide an employees projected earnings for an absence, you must have the following data in your system:
- An infotype Absences (2001) record
- An infotype SAP/SMP/SPP (0088) record
Supplementary Documentation - P08_XFELD 0090
Display projected absences
Procedure
Select this indicator to also display the projected SxP or OxP absences for your selected employee(s).
Examples
Dependencies
Absences are only recorded on table NCALE when the current payroll period processing has been completed.
This option allows you generate projected absences in the personal calendar that have not yet been recorded on the table NCALE and/or COVER.
Supplementary Documentation - P08_XFELD 0091
Only New Exclusions
Procedure
Select this radio button if you wish to display only the SxP exclusions that commence within the time period you have specified in the group box Period.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0092
All current exclusions
Procedure
Select this radio button if you wish to display all the SxP exclusions that apply within the time period you have specified in the group box Period.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 0093
Display list screen?
Procedure
Set this indicator if you wish to display your selected employees in a list output.
From this list, you can then display employees' personal absence calendars.
If you do not set this indicator, when you execute report RPCLPCG0, the calendar of the first employee you have selected will be displayed. You can then navigate to other employees' data using the pushbuttons provided.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 1000
Procedure
Select this check box to run a test conversion.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 2000
Procedure
Select this check box before running the final conversion program.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 3000
Procedure
Select this radio button to display a condensed list of converted payroll records by period.
The system also displays a list of employees whose records were not converted, along with an error text for each employee record.
Examples
If you are converting records for a large number of employees, a condensed run has a considerably shorter run time.
Dependencies
Supplementary Documentation - P08_XFELD 4000
Procedure
Select this radio button to display a complete list of all converted records.
Examples
Dependencies
Supplementary Documentation - P08_XFELD 5000
Procedure
Select this radio button to display a condensed list of converted payroll records by employee.
The system also displays a list of employees whose records were not converted, along with an error text for each employee record.
Examples
If you are converting records for a large number of employees, a condensed run has a considerably shorter run time.
Dependencies
History
| Last changed by/on | SAP | 19990412 |
| SAP Release Created in |
