SAP ABAP IMG Activity SIMG_OHAE445 (Define information in payroll journal)
Hierarchy
☛ SAP_HRCES (Software Component) Sub component SAP_HRCES of SAP_HR
   ⤷ PY-ES (Application Component) Spain
     ⤷ P04C (Package) HR Customizing: Spain
IMG Activity
ID SIMG_OHAE445 Define information in payroll journal  
Transaction Code S_AHR_61004392   IMG activity: SIMG_OHAE445 
Created on 19981221    
Customizing Attributes SIMG_OHAE445   Define information in payroll journal 
Customizing Activity SIMG_OHAE445   Define information in payroll journal 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_OHAE445    

This IMG activity enables you to set up information in the payroll journal. To do this, you must determine the following:

  • the information which is printed on the page header
  • the information which is printed on an employee string
  • the information which is printed on the totals display

You must make a separate entry for every piece of information that is to be printed on a payroll journal. The entry should specify the following:

  • Page type in form
  • Line number in form
  • Offset
  • Length of printout
  • Wage type, if applicable
  • Field name

You can also specify the following for each entry:

  • Conversion
  • Field offset for printout
  • Rule for form editing

IMPORTANT: please note that, unlike in other forms (for example remuneration statement, payroll account), the line number is not used in the payroll journal! . For further information, please refer to the heading "Line number".

PAGE TYPE

The page type is used to determine whether information should be printed on the page header, on an employee string or on a totals display in the payroll journal. The following page types can be chosen for the payroll journal:

  • "FP"

    Information marked with "FP" is printed on the page header of the payroll journal.

  • "EP"

    Information marked with "EP" is printed on the employee string of the payroll journal.

  • "LP"

    Information marked with "LP" is printed on the totals display of the payroll journal.

LINE NUMBER

The line number specifies the line of the page header, the employee string or the totals display on which the information in question should be printed.

When assigning the line number, please note the following:

Line numbers must be assigned without gaps (continuously) for the page header, the employee string and the totals display. The first line area must be used for the page header, the second line area for the employee string, and the third page area for the totals display.

Example:

The page header in your payroll journal has six lines, the employee string five lines, and the totals display four lines. In this case, you must enter the following page types and line numbers for information in the payroll journal:

    Page type    Line number

Information in page header     FP     01-06

Information in employee string     EP     07-11

Information in totals display     LP     12-15

This example shows that the line numbers for the employee string and for the totals display do not start at "1", but that the start line of the employee string and the totals display is always calculated from the total number of lines taken up by the preceding display types. In this example, a total of 6 lines (page header) precedes the employee string; thus it must start at line 7. A total of 11 lines (6 lines header plus 5 lines employee string) precedes the totals display; thus it must start at line 12.

If you want one or more blank lines to be printed between the different display types, you should define these blank lines as the last lines of a display type and then add them to the corresponding area of lines.

Example:

The page header in your payroll journal has six lines, the employee string five lines and the totals display four lines. You want two blank lines to be printed between the page header and the employee strings, and two blank lines between the page header and the totals display. You also want one blank line to be printed between each individual employee string. In this case, you should enter the following page types and numbers for the payroll journal:

    Page type    Line number

Information in page header     FP     01-08

Information in employee string     EP     09-14

Information in totals display     LP     15-18

For the page header, you must choose a line area which is two blank lines longer. Create these blank lines for the last two lines of the employee string, lines 7 and 8 in this case. For the employee string, you should choose a line area which is one blank line longer. Create this blank line for the last line of the employee string, line 14 here.

You can create blank lines in two different ways:

  • In the field Field name, enter the constant value <blank> for the line in question.

  • In the step "Set up text modules", define a text module <blank> and specify the identifier of this text module in the field Field name.

OFFSET

Use this field to specify the column where the printout should start.

FIELD NAME

The information is stored in the field Field name. In this field, you can enter either a constant value, a text module identifier or a table field.

  • Constant value

    A constant is printed on a payroll journal in exactly the same way as it appears in the field Field name. Each constant must be preceded by an apostrophe, which identifies it as a constant.

    • Example:

You want to enter "1" as a constant in the field Field name. To do this please enter the following:
'1

NB: Every piece of information that can be defined as a constant can also be defined as a text module. You must do this if the payroll journal is required in several languages (see "Set up text modules").

  • Text module identifier

    You can specify a text module identifier which you have already set up in the step "Set up text modules" as a field name (eg. "TEXT01"). There must always be a hyphen between the character string "TEXT" and the corresponding number of the text module.

    • Example:

You want to define a text module with the identifier "TEXT05" in the field Field name. To do this, please enter the following:
TEXT-05

  • Table field

    You can also specify a table field as a field name.

    Table fields are specified in the field Field name by listing the table in which the field is stored, then a hyphen, and finally the field name itself.

    • Example:

You want to print an employee's personnel number. This is stored in the field "PERNR" in table "PERNR". Here, you must enter the following in the field Field name:
PERNR-PERNR

Fields from table "SCHLW" are an exception. They must always be entered in the field Field name without a hyphen and without the name of the table. The following "SCHLW" fields can be used for the payroll journal:

NAME

FORM OF ADDRESS

AREA

FORM

PHIRE

PFIRE

XHIRE

XFIRE

There can also be national and customer-specific "SCHLW" fields.

Example:
You want to print the date on which an employee was hired. This is stored in the field "PHIRE" in table "SCHLW". Enter the following the field Field name:
PHIRE

If you do not know whether the employee's personnel number is stored in the field "PERNR" in table "PERNR" or whether the date on which an employee is hired is stored in the field "PHIRE" in table "SCHLW", you can find out such information as follows:

  1. Call the "Allowed field names" overview using the Execute function.
  2. Use the menu option By contents in the menu Choose.
  3. Select the field Description on the Field selection window, and press the Continue key.
  4. When the window Choose: by contents is displayed, enter the operator CP in the Relational operator field, and the wording of the required information (generically, if necessary) in the Field contents field, and press Choose.
    5. Did you find the required information?
    YES: Note the table and the field name of the information in question and go to step e).
    NO: Repeat steps b) through d), using a synonymous search string if necessary.
  5. Call the "Allowed tables" overview.
  6. Check column "T512Q" to see whether the table that contains the specified field has been flagged and can, therefore, be used for information in the payroll journal. If not, repeat the entire process using a synonymous search string if necessary.

    You can also do the following to determine the field that you require:

  7. Call the "Allowed tables" overview using the Execute function.
  8. Check the description
Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency I   Valid for countries specified 
Customizing Attributes Country Key Country Name
SIMG_OHAE445 ES Spain
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_OHAE445 0 HLA0008547 Payroll Journal 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_T512Q V - View OH00 S8  
V_T514C V - View OH14 CLJN S0 Admitted conversions 
V_T514K V - View OH14 CLJN S1 Admitted conversions 
V_T514N V - View OH14 CLJN S0 Permitted field names 
History
Last changed by/on SAP  19981221 
SAP Release Created in