SAP ABAP IMG Activity PAY_IN_TER_100 (Set Up Personnel Actions)
Hierarchy
☛ SAP_HRCIN (Software Component) Sub component SAP_HRCIN of SAP_HR
   ⤷ PY-IN (Application Component) India
     ⤷ P40C (Package) HR customizing: India
IMG Activity
ID PAY_IN_TER_100 Set Up Personnel Actions  
Transaction Code     (empty) 
Created on 20000802    
Customizing Attributes PAY_IN_TER_100   Set Up Personnel Actions 
Customizing Activity PAY_IN_TER_100   Set Up Personnel Actions 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name OHIX0647    

You can use personnel actions to carry out complex personnel administration procedures. A personnel action displays, in the correct sequence, the infotypes that have to be maintained for a specific action.

In this step

  • you determine whether you want to use the Additional Actions infotype (0302).

    The Additional Actions infotype (0302) enables the automatic logging of all personnel actions types that you carry out for an employee on a key date.

    Note that in the Actions infoytype (0000), only one personnel action type is saved per day. In this infotype, you only store the personnel action types that change the status of the employee, such as the personnel action type Leaving.

  • you define the personnel action types that represent the personnel processes in your enterprise. This means that within the personnel action Hiring, all the infotypes that must be maintained when hiring a new employee are displayed automatically to the personnel administrator for processing.

  • define a priority list for the personnel action types that do not change status, and must therefore not be stored in the Actions infotype (0000), but which should nonetheless be logged in this infotype.

    If the personnel administrator performs no personnel action types that change status, but instead several that do change status on one day, the priority list controls which of these personnel action types is to be stored in the Actions infotype (000).

    Note that personnel action types that are only used to process several infotypes in an infogroup should not be stored in the Actions infotype (0000). SAP recommends that you log personnel action types such as these automatically using the Additional Actions infotype (0302).

    You only have to carry out this activity if you want to use the Additional Actions infotype (0302), and have activated this infotype.

If you want to perform simplified employee organizational changes, you can also set up a 'Country reassignment' action type in this step, for which you set the Country reassignment indicator. For more information on country reassignments, refer to Personnel Administration documentation under Business Processes in Personnel Administration -> Country Reassignment.

Requirements

Familiarize yourself with the personnel processes that occur in your enterprise, such as entry or leaving.

Standard settings

In the standard system, the Additional Actions infotype (0302) is not activated. Furthermore, the SAP standard system contains several personnel action types.

Recommendation

Refer to the SAP sample entries for guidance when you are defining your own personnel actions.

Activities

  1. If you want to use the Additional Actions infotype (0302), call up view Activate 'Additional Actions' for all existing personnel numbers.
  2. Call up the view Personnel Action Types.
  3. Check the SAP sample entries.
  4. Delete the entries you do not require.
  5. If required, define several personnel action types.
    1. Choose New entries.
    2. In the Action type field, enter a number, and in the Name of action type field, enter a name for the personnel action type.
    3. In the FC field, enter the function character for the personnel action type.
      4. You can distinguish the first entry actions from all the others. Choose the function character 1 for first entries, 7 for first entries with data transfer from recruitment and 0 for all other personnel action types.
    4. If required, define the status indicator STAT1 (customer specific).
      5. This status indicator is not used in the standard system. You can use this indicator individually.
    5. Define the status indicator STAT2 (recruitment) and STAT3 (Special payment).
    6. Decide whether you require standard decision rules to define plausibility rules for the sequence of personnel action types (check feature).
      7. Note: Never change the standard decision rules.
    7. Decide whether organizational assignment data may be changed whilst personnel actions are being carried out. When you set the indicator P, the position field in the Actions infotype (0000) is ready for entry.
      8. You can process the fields Personnel area, Employee group and Employee subgroup with the indicators PA, EG and ES.
    8. Assign an infotype group number to the IG field in the personnel action type.
      9. You can then process the the individual infotypes from the selected group in the personnel action type in the appropriate sequence.
      You defined the infotype groups in the "Define Infogroups" step.
    9. Specify whether the date entered on the initial screen of the Actions infotype (0000) is the start date for new infotype records or the end date for old infotype records. This is especially important in the case of leaving actions.
    10. Use the indicator U0000 to determine whether your personnel action type should create a new record for the Actions infotype (0000).
    11. Use the Country change indicator to determine whether the personnel action type is a country change.
  6. If you have activated the Additional Actions infotype (0302), determine whether your personnel action type should be logged in the Additional Actions infotype (0302) using the U0302 indicator. Call up the view Priority list for personnel action types.

    Specify a priority list for the personnel actions which do not change the status, and for which you have set the indicator to U0000.

    In the Priority field assign sequential numbers with a maximum of two digits to each of the personnel action types. The smaller the number, the higher the priority of the accompanying personnel action type.

Further notes

Do not define any new personnel action types if only the infotype group should be different for the personnel administrator. To achieve this, you can define the infogroups as user group dependent.

The keys for personnel action types, which you carry out for an employee, for example, hiring, organizational change, leaving, are stored in the infotype Actions (0000).

The existence of a personnel number is ruled out by the existence of a record in this infotype. Only one record can exist for this infotype on the database at any one time.

When an employee has left, there is also a record in the system for the personnel action Leaving. The most important information in this infotype is the employee's employment status: active, leave of absence, retired, left.

Personnel actions that are only used to process several infotypes in an infogroup should not be saved in the infotpye Actions (0000). SAP recommends that you log personnel actions of this kind automatically using the Additional actions infotype (0302).

Notes on the creation of batch-input sessions:

If you want to carry out a batch-input for a personnel action, do not call up transaction PA40 (Actions menu). Instead, call up transaction PA30 (infotyp menu). In the actions menu place your cursor on the line containing the relevant action; this assumes you know the exact setup of the menu.

Proceed as follows:

  1. Call up transaction PA30.
  2. Choose the Actions infotype (0000).
  3. Enter the personnel action type in the Type field.
  4. When processing entry actions, enter the function code '=INS', for other actions, enter the function code '=COP'.

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 1   Mandatory activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency I   Valid for countries specified 
Customizing Attributes Country Key Country Name
PAY_IN_TER_100 IN India
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG OHIX0647 0 HLA0100326 O HLA0009705  
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
T529A S - Table (with text table) SM30 Personnel action types 
History
Last changed by/on SAP  20000803 
SAP Release Created in