Hierarchy
SAP_HRRXX (Software Component) Sub component SAP_HRRXX of SAP_HR⤷
PT (Application Component) Personnel Time Management⤷
PTIC (Package) HR Time Data: Customizing
IMG Activity
| ID | OHTY055 | Maintain Absence Quotas |
| Transaction Code | S_AHR_61008911 | IMG Activity: OHTY055 |
| Created on | 19981221 | |
| Customizing Attributes | OHTY055 | Maintain absence quotas |
| Customizing Activity | OHTY055 | Maintain Absence Quotas |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | OHTY055 |
You can maintain time credits in the Absence Quotas infotype (2006) in time evaluation, as well as in the form of time types. It is possible to change the 'Entitlement' field in an existing absence quota record using operation UPDTQ.
When you enter an absence, it can be validated against an absence quota to ensure that employee is entitled to take the time off.
Example
Employees in your company are permitted to take time off for working overtime. A quota is set up to keep track of how much time off the employee is entitled to in lieu of overtime. The quota is reduced by the 'time off for overtime' absence. The account for time in lieu of overtime may not assume a negative value, and should be checked by the system when a 'time off for overtime' absence is recorded.
Requirements
Standard settings
The absence quota '02' (time off for overtime) is supported in the standard system. The employee's entitlement to time off for overtime is maintained in time type 0410. If there is a subtype 02 record for an employee in infotype 2006, the time off entitlement is maintained in this infotype record in time evaluation, in the same way as in time type 0410. This is done in personnel calculation rule TC20, see the section on overtime compensation.
Absence type 0910 references quota type 02 in the standard. When a 'time off for overtime' absence is recorded (0910), it is validated against absence quota 02 and the quota is updated.
Recommendation
Activities
- Decide whether you want to maintain time credits to be validated when a relevant absence is recorded.
- You can create additional quotas if the standard ones are not sufficient for your purposes, and maintain them using your own personnel calculation rules. To do this, perform the following steps, following the example of the standard system and of personnel calculation rule TC20.
- If you want absence quotas to be updated in time evaluation, you should flag them accordingly. The entitlement to these quotas cannot be changed manually. This is important to ensure that recalculations are performed correctly. Check the quota types, and flag them accordingly.
- Absences which should be deducted from the quota should reference the relevant quota types.
- Maintain the time credits as time types, as described for balance formation in the previous sections. Each time the time type is changed by operation ADDDB, you have to decide if the absence quota 'xx' should also be updated. Use operation UPDTQAxx if you want to update the quota. Follow the example of rule TC20 (with TC21 and TC22).
Further notes
The time evaluation program can only update existing Absence Quota records; no new records are created.
Information from absence quotas can be queried in time evaluation using function P2006 and operation HRS=Qxxxxx. Please see the system documentation on P2006 and HRS.
Compare this section to the automatic adjustment of leave entitlement in time evaluation.
Business Attributes
| ASAP Roadmap ID | 204 | Establish Functions and Processes |
| Mandatory / Optional | 2 | Optional activity |
| Critical / Non-Critical | 2 | Non-critical |
| Country-Dependency | A | Valid for all countries |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | OHTY055 | 0 | HLA0003736 | Time Evaluation Without Clock Times |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| V_556A_B | V - View | SM30 | Absence Quota Type | |||
| V_554S_Q | V - View | SM30 | 2 | Absence: Check Quota Type |
History
| Last changed by/on | SAP | 19990616 |
| SAP Release Created in |
