Hierarchy
SAP_HRRXX (Software Component) Sub component SAP_HRRXX of SAP_HR⤷
PT (Application Component) Personnel Time Management⤷
PTIC (Package) HR Time Data: Customizing
IMG Activity
| ID | OHTX0188 | Define Counting Rules |
| Transaction Code | S_AHR_61010404 | IMG Activity: OHTX0188 |
| Created on | 19981221 | |
| Customizing Attributes | OHTX0188 | Define counting rules |
| Customizing Activity | OHTX0188 | Define Counting Rules |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | OHTX0188 |
In this step, you define rules for counting attendances and absences. The rules are used to determine the payroll days and hours for an attendance or absence. The payroll days and hours that have been counted are used to control the deduction of quotas. They can be used in Payroll to valuate the absence.
See also: Absence Counting
In this step, you specify conditions for the evaluation day, the work schedule, and the attendance or absence. These conditions must be fulfilled for a counting rule to be selected.
You also define default values for the counting of attendances and absences. The most important default is the percentage value used to calculate the payroll hours or days from the attendance or absence hours or days.
You enter the percentage in the Quota multiplier field. You can define a quota multiplier for the hours and for the days. You will normally enter the same percentage values here.
However, in certain circumstances, you may want to count absences differently for quota deduction and for valuation in Payroll. You can do this as long as you use a different unit for deducting the absence than for valuating the absence in Payroll. (Absence valuation). This means that you can, for example, use the payroll hours for quota deduction, and the payroll days for absence valuation to determine average values.
Structure of the counting rules
A counting rule can comprise several individual sub-rules. The sub-rules are numbered sequentially. The system runs through the individual sub-rules until it finds a rule that applies.
You can specify several conditions that must all be fulfilled for a rule to apply. You indicate that a condition must be fulfilled by selecting the relevant field.
Example
In your enterprise, employees receive an annual entitlement of five days for further training. For each employee, an attendance quota of five days is created in the Attendance Quotas infotype (2007). The attendance type Further training is used to deduct from the quota.
Seminars are not normally held on public holidays. Some of your employees, however, must work on public holidays. You therefore do not want public holidays to be deducted from the quota for attendance type Further training.
You therefore select in the Holiday class area the Not a public holiday field and in the Day type area the Work acc. to work schedule field. In the Condition for the planned hours area, select the Planned hours > 0 field.
- An employee group works 40 hours a week, but not 5 days a week as usual, but 4 days a week for 10 hours a day. Like their other colleagues, they have a leave entitlement of 20 days a year. The period work schedule assigned to this employee group is allocated the counting class for the period work schedule 05.
A leave day for these employees is worth 1.25 days, that is, 1.25 days must be deducted from their leave entitlement for each leave day.
You can query the counting class of the period work schedule when you count absences. In this way, you can define a rule that only applies to work schedules assigned the counting class for the period work schedule 05. As well as other data on the public holiday class, weekday, and so on, you enter a quota multiplier for hours or a quota multiplier for days of 125 %.
Recommendation
Note that you must also specify a rule for attendances and absences that are counted as 100%.
Activities
- Choose the Counting rule view.
- Specify the groupings for which the counting rule is valid.
- Define the counting rule. Use a name that makes it easy to identify the rule.
- If you want to specify several individual sub-rules for a rule, enter a sequential number.
- Enter the conditions for the current day if you want attendances and absences to be counted differently on certain days.
Note - You can select several conditions within one area (for the weekday, for example). You must select at least one condition as the rule would otherwise never apply.
For a rule to apply, all conditions that you have specified within the area must apply. - Specify whether you want full-day or partial-day attendances and absences to be counted using the rule. Specify which quota multiplier for days and which one for hours is used to count the attendance or absence.
You can also define a rounding rule so that the resulting figures are manageable in further processing. Specify a multiplication and rounding sequence. You are recommended to round the values before multiplying them especially for attendances and absences of less than one day. - If necessary, check the existing rounding rules in the Rounding Rules view and create new ones if required.
Business Attributes
| ASAP Roadmap ID | 204 | Establish Functions and Processes |
| Mandatory / Optional | 1 | Mandatory activity |
| Critical / Non-Critical | 1 | Critical |
| Country-Dependency | A | Valid for all countries |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | OHTX0188 | 0 | HLA0006931 | Attendances/Absences |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| VC_T556C | C - View cluster | SM34 | 03 | Define Counting Rules |
History
| Last changed by/on | SAP | 19981221 |
| SAP Release Created in |
