SAP ABAP IMG Activity OHIX1671 (Create Report Categories)
Hierarchy
☛ SAP_HRRXX (Software Component) Sub component SAP_HRRXX of SAP_HR
   ⤷ PA-OS (Application Component) Organizational Structure
     ⤷ PP0C (Package) Organization and Planning - Customizing
IMG Activity
ID OHIX1671 Create Report Categories  
Transaction Code S_AHR_61010395   IMG Activity: OHIX1671 
Created on 19981221    
Customizing Attributes OHIX1671   Create Report Categories 
Customizing Activity OHIX1671   Create Report Categories 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name OHIX1671    

In this step, you define the report categories and determine the layout of the standard selection screen for these report categories. You can create report categories for programs or queries that are based on the PNP or PNPCE logical databases.

The definition of report categories is divided into two sections:

  • In the Change Report Category view, you define general attributes such as sort order, input fields for date, and so on.
  • In the Change Selection Criteria view, you define which selection fields of the logical database should be avaliable on the selection screen.

Example

You want to set up your system so that your employees can only start evaluation reports for Payroll if they use a payroll area. Within a payroll area, you should be able to select according to personnel number. Additional selection criteria should not be possible but you should be allowed to enter a sort sequence.

Standard settings

The standard system already contains report categories. You can find the attributes of the report categories in the table.

Note the following five report categories in particular:

  • Report category '<SPACE>' is the SAP default report category for programs that are based on the PNP logical database.
  • Report category PNPCE is the SAP default category for programs that are based on the PNPCE logical database.
  • Report category '00000000' is the customer-specific default category for programs that are based on the PNP logical database.
  • Report category '0PNPCE' is the customer-specific default category for programs that are based on the PNPCE logical database.
  • Report category __X2001 is the default category for Queries that are based on an InfoSet of the PNP logical database.
  • Report category QUEPNPCE is the default category for queries that are based on an InfoSet of the PNPCE logical database.

    The default report categories are used when a report is called if the report has not been assigned a report category.

Parameters and Options for Report Categories of the LDB PNP and PNPCE

Parameters and Options in Screen Area General Data

  • Data selection period equal to person selection period

    If you activate this parameter, you can only enter data on the data selection period if you use reports that have been assigned. The same date entries are then used for the person selection as for the data selection.

  • Matchcode allowed

    If you activate this parameter, you have use of a Matchcode pushbutton (search help) if you use reports that have been assigned. This pushbutton enables you to perform the person selection.

  • Sort allowed

    If you activate this parameter, you have use of a Sort pushbutton if you use reports that have been assigned. This pushbutton enables you to define a sort order before you execute the report.

  • Organizational structure allowed

    If you activate this parameter, you have use of an Org.Structure pushbutton if you use reports that have been assigned. This pushbutton enables you to perform the person selection.

    Note:

    For more information about these options, see the online documentation under this path:

    SAP Library -> Human Resources -> Reporting in Human Resources Management -> Standard HR Reports -> Report Selection Screen in Human Resources Management.

Parameters and Options in Screen Areas Data Selection Period/Person Selection Period

  • Options for data selection period and person selection period (key date and so on)

    Here you define which options for data and person selection are available for reports that have been assigned.

  • Options for payroll area/period/year

    Here you define which options for selection using payroll area/period/ year are available for reports that have been assigned.

  • Option for special run

    If you activate this parameter, the Special run function isavailable. The Payroll type, Payroll ID and Date fields are also available for the special run specification.

  • Option for payroll type

    If you activate this parameter, the payroll type is available as a selection option. However, it is only supported in connection with a simple period selection (such as key date, history, and so on). It is not possible to use it simultaneously with payroll area/period/year.

Parameters and Options in Screen Area Selection View

  • Type/Name

    This parameter enables you to use selection views to define report categories. You use the selection view selected here to determine which fields are available in the Dynamic Selections.

    Note:

    You create selection views for the PNP and PNPCE logical databases in the Object Navigator (SE80):

    1. Start the Object Navigator (SE80)

    2. Choose Workbench -> Edit Object.

    3. Choose the More... tab page and then Selection view on this tab page.

    4. Choose Create.

    5. In the Create Selection View dialog box, choose the For any tables option.

    6. In the Name of view field, enter a name for your selection view.

    7. In the Tables dialog box, enter the name of the table from which you want to use fields.

    Note:

    When you enter the table name, observe the naming convention in Personnel Administration:

    Infotype number: nnnn -> table name: PAnnnn

    8. Choose Continue.

    9. In the Functional groups area, define functional groups by assigning a name and a number.

    10. Assign fields from the selected tables to the functional groups by entering the number of the desired functional group in front of each field.

    11. Save your entries.

    For more information about adjusting the dynamic selections using your own selection views, see the online documentation under the following menu path:

    SAP Library -> Human Resources -> Reporting in Human Resources Management -> HR Standard Reports -> Report Selection Screen in Human Resources Management -> Enhancing the Selection Screen - Dynamic Selections.

    If you do not want to offer dynamic selections, make the following settings:

    • LDB PNP: In the Selection view field, enter PNP_NO_FREE_SEL.
    • LDB PNPCE: Leave the Selection view field empty.

Additional Parameters and Options for Report Categories of the PNPCELDB

Parameters and Options in Screen Area General Data

  • Grouping Selection IDs
  • You define selection IDs and groupings in the Customizing activities Define Selection IDs and Define Groupings.

    You can access these Customizing activities by the following menu path:

    Personnel Management -> Human Resources Information System ->Selection IDs

Parameters and Options in Screen Area Data Selection Period/Person Selection Period/Payroll Area/Period/Year

  • Available input parameters, date or period entry (today, key date, all, and so on), and standard value.

    Using the Standard value option, you define which of the selected options is shown as the standard value.

Parameters and Options in Screen Area CE Selection Fields

  • CE selection fields (external person ID, grouping reason, grouping value)

    Using the options in this area, you define whether the external person ID, grouping reason, or grouping value are available on the selection screen.

    Note:

    These parameters are only relevant for you if you implement Concurrent Employment (see also note 517071).

Parameters and Options in Screen Area Selection view

  • Dynamic selections as dialog box

    If this switch is set, you can call the dynamic selections as a dialog box.

  • Dynamic selections active

    If this switch is set, the dynamic selections of the logical database are active at the start of the report.

    Note that the following combinations are possible for the last two options mentioned:

    Dyn.Sel. as dialog box/Dyn.Sel. active: inactive/inactive

    Dyn.Sel. as dialog box/Dyn.Sel. active: inactive/active

    Dyn.Sel. as dialog box/Dyn.Sel. active: active/inactive

Activities

  1. Choose Edit -> New entries.
  2. Enter an abbreviation and a long text for the report category.

    The customer name range for report categories is 0*-9*.

  3. Select the For the PNPCE logical database checkbox if you want to create a report category for a program or for queries of the PNPCE logical database.
  4. In the General Data screen area, choose the desired options.

    If you want to use selection IDs, you must have first created and grouped selection IDs. The IMG path to do this is given in the parameter description section.

  5. In the Data selection period/person selection period or Selection period screen area, choose the desired options.
  6. In the Selection view screen area, choose the desired options.
  7. In the CE
Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency A   Valid for all countries 
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG OHIX1671 0 HLA0100341 O HLA0009705  
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
T599C C - View cluster SM34 01 Set up report categories 
History
Last changed by/on SAP  19981221 
SAP Release Created in