SAP ABAP IMG Activity OHAU02FC (Create forms for answer letters)
Hierarchy
☛ SAP_HRCUS (Software Component) Sub component SAP_HRCUS of SAP_HR
   ⤷ PY-US (Application Component) USA
     ⤷ P10C (Package) HR customizing: USA
IMG Activity
ID OHAU02FC Create forms for answer letters  
Transaction Code S_AHR_61000010   IMG-Aktivität: OHAU02FC 
Created on 19981218    
Customizing Attributes OHAU02FC   Create forms for answer letters 
Customizing Activity OHAU02FC   Create forms for answer letters 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name OHAU02FC    

In this step, you create standardized forms for garnishment answer letters.

Depending upon the configuration you select, answer letters may include data from one payroll period or from more than one payroll period.

Standard settings

As delivered, the standard system uses form class CPL6 for garnishment answer letters and any tables, field names and conversions that are associated with these letters.

Form Creation

This section explains how to set up forms for garnishment answer letters and how to print fields from garnishment master data.

Garnishment master data consists of the infotypes Garnishment Document and Garnishment Order. In payroll, garnishment data is divided in a similar manner. Data relevant to the garnishment is stored in table GRDOC, while data relevant to individual orders is stored in table GRORD. While any one garnishment is allowed exactly one entry per payroll period in table GRDOC, table GRORD may contain several entries in one payroll period, since a single support garnishment, for example, may have multiple orders for alimony and alimony arrears.

Two types of garnishment answer letters exist in the standard system.

  • Answer letter (one payroll period)

In the first type of answer letter, the results of one payroll period are printed. The results may be:

  • listed separately for each order, or
  • summarized for all orders with overall results listed.

  • Answer letter (more than one payroll period)

In the second type of answer letter, the results of more than one payroll period are printed. The results may be:

  • listed separately for each order and each period,
  • summarized for all orders in a period, with the interim results listed separately for each period, or
  • summarized for all orders and all periods and the overall results listed.

The variety of options for printing fields on the form requires exact specification of the values you want to include on the form. Also, you must determine whether these fields can be assigned to data displayed in fixed positions or whether the data must be printed in a window.

Various wage types are used to access the variety of summarized data. As a result, the same field can be printed using different wage types with different values.

  1. Printing results per order and period

Each garnishment order is assigned an order type. The order type is defined in the view Garnishment Order Types, where it is assigned a wage type. Payroll data must be accessed using the wage type defined in this way.

For this type of access, the fields contained in the following tables are available for printing results:

  1. Table GRORD
    Payroll results with regard to garnishment orders
  2. Table GROR1
    Derived payroll results with regard to garnishment orders
  3. Table P0195
    Master data from the infotype Garnishment Order

  1. Printing results per period

All garnishment orders in a period are summarized for this purpose, and the withheld amounts of all orders are added together. The payroll data must be accessed using wage type YG04.

For this type of access, the fields contained in the following tables are available for printing results:

  1. Table GRORD
    Payroll results with regard to garnishment orders
  2. Table GROR1
    Derived payroll results with regard to garnishment orders
  3. Table GRDO1
    Derived payroll results with regard to the garnishment document

  1. Printing results for all periods

This payroll data must be accessed using wage type YG09.

For this type of access, the fields contained in the following tables are available for printing results:

  1. Table GRDOC
    Payroll results with regard to the garnishment document
  2. Table GRDO1
    Derived payroll results with regard to the garnishment document
  3. Table P0194
    Master data from the infotype Garnishment Document
  4. Table LFA1
    Master data for the vendor

Depending on the type of answer letter and the wage type that is used, the fields can be printed in fixed positions on the form or be printed in a window.

The following rules apply to an answer letter which contains results for just one payroll period:

  • Results per order and period must be printed in a window.
  • Results per period can be printed in fixed positions.
  • Results for all periods must be printed in fixed positions.

The following rules apply to an answer letter which contains results for several payroll periods:

  • Results per order and period must be printed in a window.
  • Results per period must be printed in a window.
  • Results for all periods must be printed as fixed layout items.

Example

  1. Printing an answer letter for one payroll period

In this case, the address of the vendor, the total amount of all withholdings, and a list of all orders with their respective withholdings must be printed.

  • Setting up data in fixed positions

PType    No    Offs    Length    WType    Field        Conv    R    Field offset

EP    01    005    40    YG09    ADRSV-LINE1

EP    02    005    40    YG09    ADRSV-LINE2

EP    03    005    40    YG09    ADRSV-LINE3

EP    05    030    13    YG04    GRORD-DEVEN

The following order types are defined in the view Garnishment Order Types:
CR (Creditor), using wage type MG10
CC (Court charge), using wage type MG10

  • Setting up the "form window"

Window        Line area        Column area

F1        24 39            000    077

  • Setting up the "form-related wage type control" in the window

WType    Tab    No    Win    Gr    SGr    LType    CType

MG10    R    01    F1    01    01    01    X

  • Setting up the "line layout in window"

LType    CType    Offs    Length    Field        FOffs    Conv    Rule

01    X    000    30    GRORD-ORDCD            01

01    X    032    13    GRORD-DEVEN

  1. Printing an answer letter for several payroll periods

In this case, the name of the originator, the case number, the total amount of withholdings for all periods and a list of all periods, including the beginning and end of the payroll period and the amount withheld per period, must be printed.

  • Setting up data in fixed positions

PType    No    Offs    Length    WType    Field        Conv    R    Field offset

EP    01    005    30    YG09    P0194-ORNAM

EP    02    005    35    YG09    GRDOC-GCASE1

EP    03    005    40    YG09    GRDO1-TDEVE

  • Setting up the "form window"

Window        Line area        Column area

F1        24 35            000    077

  • Setting up the "form-related wage type control" in the window

WType    Tab    No    Win    Gr    SGr    LType    CType

YG04    R    01    F1    01    01    01    X

  • Setting up the "line layout in window"

LType    CType    Offs    Length    Field        FOffs    Conv    Rule

01    X    000    10    GRDO1-ABBEG            13

01    X    012    10    GRDO1-ABEND            13

01    X    032    13    GRORD-DEVEN

Activities

Using the above examples as a reference, execute this step to set up the forms your enterprise requires for garnishment answer letters.

Further notes

The system includes the following model forms for garnishment answer letters:

Form UFG2: Model creditor answer letter - Oklahoma
Form UFG3: Model creditor answer letter - Illinois
Form UFG4: Model creditor answer letter

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 2   Optional activity 
Critical / Non-Critical 2   Non-critical 
Country-Dependency I   Valid for countries specified 
Customizing Attributes Country Key Country Name
OHAU02FC US USA
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG OHAU02FC 0 HLA0009693 Garnishment 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
PE51 T - Individual transaction object PE51 10  
V_T514C V - View OH14 CPL6 01 Allowed conversions 
V_T514K V - View OH14 CPL6 01 Allowed table names 
V_T514N V - View OH14 CPL6 01 Allowed field names 
History
Last changed by/on SAP  19981218 
SAP Release Created in