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Document Name
FBN_NL_VS_005_EN
The flexible benefits software application enables employees to exchange primary or secondary terms of employment. (e.g. cashing in leave days for secondary terms of employment or cashing in additional leave days for a 13th month). The procedures for a successful implementation are presented below and consists of the following steps:
Using the IMG activities, you should define the flexible benefits programs offered by your organization.
You can then check the IMG definitions as to correctness and completeness using the report Customizing control for Flexible Benefits (NL) (RPUFBCN0).
Associate the employees to the required programs by creating an infotype record Secondary terms of employment (0171) for all employees involved. This can be done using report Batch input for creating infotype General benefits data (0171) (RPIFBBN0). Before this report can be created, the features BAREA, BENGR and BSTAT must be defined. You must also indicate the duration and validity period for each new enrollment period.
Before employees can enroll, the system must know what amount each employees has available as a source. In some instances, it is possible that the amounts are not known at the moment of enrollment. This can be determined using a calculation schema and saving the report Determining and saving source amounts(RPIFBLN0) directly to subtype FBNL of infotype Basic pay (0008). Report Overview of Flexible Benefits Sources (RPLFBSN0) can be used for checking the correct assignment of the sources and the customizing of spendable amounts per source.
Have your employees enroll using the Employee Self-Service (ESS) scenario. Choices are saved in infotype Flexible Benefits (NL) (0897). A simulation tool is presented on the screen to assist the employee in simulating his/her annual settlement (c.f. report FB year-end settlement (RPCFBSN0). If required, the definitive choices can be printed using report Individual choices overview (RPTFBKN0) and should be signed by the employee. The manager should also sign off on the enrollment.
Personnel administration then registers the choices in the system. The report Administration tool for Flexible benefits (NL) (RPCFBRN0) is available for this. It is possible to modify the employee's final choices. This is different from ESS, which offers users no option to enter changes. This report saves the data in infotypes Flexible Benefits (NL) (0897) and Flexible Benefits plans (NL) (3200). Alternatively, it is also possible to finalise the selections all at once using the report Flexible Benefits NL: Collective registration (RPUFBRN0).
If required, you can use report Complete overview of flexible benefits choices (RPLFBKN0) to generate an overview with the totals of the employees' options. For a more detailed overview on individual basis, you can use report General Overview of Individual Flexible Benefits Choices (RPLFBIN0).
Your organization offers the option of sending an individual FB overview to the employee using report Individual choices overview (RPTFBKN0).
Settlement of the choices is done via the normal payroll. The report Flexible benefits balance overview (NL) ( RPLFBVN0) is available in order to generate a current overview of the status of the settlement. This report should also be used in the event of interim termination of employment. In this case, correct settlement via the payroll settlement cannot be guaranteed and should be done manually.
If in response to an event (e.g. marriage or birth of a child) an employee is make interim changes to choices, you should create an infotype record Adjustment reasons (0378) with the event in question for the employee involved. The rest of the process is done as described above.
You can create an infotype record Adjustment reasons (0378) for a group of employees via a BIM using report Batch input for creating infotype Adjustment reasons (0378) (RPIFBAN0). This is particularly relevant for company events such as a merger or the interim program changes. It can also be used when the employees are permitted throughout the year to make choices and make changes to the choices.
The infotype record Secondary terms of employment (0171) should be defined if an employee terminates his/her employment or transfers to another company unit. It is advised to incorporate this infotype into the employment termination procedures.
Before the beginning of a new year, you have to adapt the customizing to possible new requirements manually. For unchanged requirements, it is possible to update the date dependent entries automatically via report Update date dependent customizing entries for Flexible Benefits (NL) (RPUFBUN0).
Hierarchy 
SAP_HRCNL (Software Component) Sub component SAP_HRCNL of SAP_HR
PA-PA-NL (Application Component) Netherlands
P05FBN (Package) HR Flexible Benefits NL
IMG Activity 
Document 
History 
