Hierarchy
EA-HRGXX (Software Component) Sub component EA-HRGXX of EA-HR⤷
FI-TV-COS (Application Component) Travel Expenses⤷
PTRC (Package) Customizing for Travel Management
IMG Activity
| ID | SIMG_OHR0240 | Field Control for Additional Receipt Information |
| Transaction Code | S_AHR_61009761 | IMG Activity: SIMG_OHR0240 |
| Created on | 19981221 | |
| Customizing Attributes | SIMG_OHR0240 | Field control for additional receipt information |
| Customizing Activity | SIMG_OHR0240 | Field control for additional receipt information |
Document
| Document Class | SIMG | Hypertext: Object Class - Class to which a document belongs. |
| Document Name | SIMG_OHR0240 |
In trip costs recording, individual statements for trip costs are recorded via receipts. Each receipt is stored in the system with a trip expense type, an amount and a date of issue.
In this IMG activity, you can define what kind of additional receipt information can be recorded online for each respective trip expense type. A special screen is used for entering additional receipt information online.
You can specify which fields for additional receipt information are displayed or suppressed in this screen, and which fields require mandatory entries.
You can set up additional receipt information entry for the following:
- from date
- to date
- number
- description
- business partner
- reason
- location (city)
- trip country and trip region
- enterprise-specific trip type
- number of breakfasts
You can also specify the default value to be suggested by the system per receipt in the number field.
The number of days or the number of items is especially important for verification of possible maximum rates per receipt. During verification the system first converts foreign currencies to local currency, if necessary, and then checks to see if a receipt exceeds the maximum rate for the day.
The following entries can be made in the calculation of
number field.
Entry value Significance
------------------------------------------------------------------------
BLANK no calculation by 'from' date
and 'to' date
------------------------------------------------------------------------
0 difference between date entries,
but at least 1 day
------------------------------------------------------------------------
1 difference between date entries
plus 1 day
------------------------------------------------------------------------
Example
A rental car receipt has 'from' date 6/24/1996 and 'to' date 6/26/1996. The difference in date is two days, although the car was rented for 3 days. The currency used is US dollars.
The price per day for the rental car is, for instance, $ 75. The total price for 3 days is then $ 225. The company, however, only reimburses employees a maximum rate of $ 100 per day.
According to the difference in dates, the maximum allowed amount is $200 for the entire receipt. If the actual price of rental, $ 225, is entered, however, the system calculates the average daily rate $ 112.50 and sends the error message that the permissable maximum value has been exceeded. In this case the system will not allow you to enter the receipt amount.
It is advisable therefore for trip expense type MTWG, to specify the value 1 in the calculation of number field. This value causes an additional day to be added to the number of days calculated from the difference in dates.
The number of days is now 3, making the average daily rate $ 75, which no longer exceeds the daily maximum rate of $ 100.
Requirements
You must already have defined the trip expense types in the IMG activity Create trip expense types in the chapter Master data.
Standard settings
Recommendation
Activities
- Select the trip expense type for which you want to define field control for additional receipt information.
- Choose the menu path Goto -> Details or the function Details, to branch into the detail screen.
You are now in the detail screen.
- Specify the field attributes for all fields by setting the selection fields.
- In the calculation of number screen, specify how the difference between 'from' and 'to' dates is to be used for the trip expense type to calculate the number of days.
Further notes
Business Attributes
| ASAP Roadmap ID | 203 | Establish Master Data |
| Mandatory / Optional | 2 | Optional activity |
| Critical / Non-Critical | 2 | Non-critical |
| Country-Dependency | A | Valid for all countries |
Assigned Application Components
| Documentation Object Class | Documentation Object Name | Current line number | Application Component | Application Component Name |
|---|---|---|---|---|
| SIMG | SIMG_OHR0240 | 0 | HLA0006755 | Travel Expenses |
Maintenance Objects
| Maintenance object type | C | Customizing Object |
| Assigned objects | ||||||
|---|---|---|---|---|---|---|
| Customizing Object | Object Type | Transaction Code | Sub-object | Do not Summarize | Skip Subset Dialog Box | Description for multiple selections |
| V_T706B1_B | V - View | SM30 | 0000000000 | Generated Table Maintenance: V_T706B1_B |
History
| Last changed by/on | SAP | 19981221 |
| SAP Release Created in |
