SAP ABAP IMG Activity SIMG_CFMENUNMO3ON55 (Configure Down Payment)
Hierarchy
☛ BBPCRM (Software Component) BBPCRM
   ⤷ CRM (Application Component) Customer Relationship Management
     ⤷ CRM_APPLICATION (Package) All CRM Components Without Special Structure Packages
       ⤷ NBAS (Package) Appl. development Hospital System master data, catalogs
IMG Activity
ID SIMG_CFMENUNMO3ON55 Configure Down Payment  
Transaction Code S_KK4_74000081   IMG Activity: SIMG_CFMENUNMO3ON55 
Created on 19990816    
Customizing Attributes SIMG_CFMENUNMO3ON55   Configure Down Payment 
Customizing Activity SIMG_CFMENUNMO3ON55   Configure Down Payment 
Document
Document Class SIMG   Hypertext: Object Class - Class to which a document belongs.
Document Name SIMG_CFMENUNMO3ON55    

This IMG activity tells you the settings you have to make to enable down payments to be posted automatically from the IS-H System.

  • On the one hand, you have to declare settings you have already made in Financial Accounting (FI) to the IS-H System.
  • You also have to set parameters that determine how the IS-H System is to make postings in Financial Accounting.
  • In the Down Payment group box, you make the settings that are necessary for the automatic posting of down payments.
  • In the Control group box, you specify whether down payments made are to be taken into account when invoices are printed.
  • The Clearing group box contains the parameters that are necessary for clearing down payments when invoices are printed.

Requirements

You should start by making the settings in Financial Accounting. This involves defining:

Note that the transactions defined in Financial Accounting must have the correct properties and should be used exclusively for down payment.

For more information on the settings required in Financial Accounting, refer to the financial accounting part of the Implementation Guide entitled SAP Healthcare - Core Components (FI, CO, MM).

Standard settings

Customizing for Financial Accounting often provides set examples that you can use as templates for down payment.

Activities

  1. First make the settings in Customizing for Financial Accounting that are necessary for posting the down payment.
  2. Test the postings in Financial Accounting manually.
  3. Make further settings in financial accounting (e.g. for the dunning program, the payment program, the field status groups, etc.) and test the transactions again.
  4. Now transfer the settings into the IS-H System, and maintain the parameters specific to IS-H.
  5. Make sure that you always consult the FI project team before going ahead with subsequent settings or changes.

Define Special G/L Transactions

If down payments are not processed in your institution using the standard special G/L transactions, you require two special G/L transactions:

  • One for the down payment request
  • The other for the down payment made

You define a special G/L transaction by

  • Assigning a special G/L indicator
  • Defining an alternative reconciliation account
  • Maintaining properties
  • Maintaining transaction types
  • Maintaining posting keys

To define the down payment special G/L transaction, proceed as follows:

  1. Do not flag any of the checkboxes in the Properties group box.
  2. Select the transaction type Down Payment.
  3. Assign a Debit Posting Key and a Credit Posting Key.
  4. Maintain the Alternative reconciliation account.

For more information about this, refer to the section entitled Down Payments Received in the Financial Accounting Implementation Guide.

Down Payment

Enter the special G/L indicator of the down payment in the Sp. G/L Indic. field.

Date fields:

  • Document Date
  • Posting Date
  • Value Date
  • Due Date

These date fields are filled by the IS-H System. You can decide which date is to be used from among the following options:

  • Date relative to the admission date
  • Date relative to the discharge date
  • Date relative to the system date

If you do not maintain a rule, the system uses the date from the transaction.

Enter the two posting keys of the down payment in the corresponding fields Debit Post. Key and Credit Post. Key.

In the Bank Post. Key field, enter the posting key that is to be used for the G/L account line item when the down payment made is posted (e.g. 40).

You can specify a dunning area for the down payment posting in the Dunning Area field.

In the Max. Diff. field, you can decide the maximum difference allowed between the down payment request and the down payment made before a new request with the difference amount is to be posted. If the difference between the down payment request and the down payment made exceeds the value specified in this field, the system displays a dialog box asking you to confirm whether a new request should be posted.

You can predefine the document header text by entering the required text in the Doc.Head.Text field.

You can either predefine the document line item text, or control it using formatting variants. If you want to use a constant text, enter it in the Line Item Text or Bank Itm Txt field.
The following formatting variants are available to you:

  • =P1 for patient's name and birthdate
  • =P2 for last name, first name, birthdate and admission date
  • =P3 for "*", last name, first name, birthdate and admission date

You can define your own formatting routines as follows:

  • Z_..., for example Z_POSTING_STRING

Note that the function module must use the following interface:

Import parameters:

  • FALNR reference structure NFAL-FALNR - case number
  • PATNR reference structure NPAT-PATNR - patient number

Export parameter:

  • POSTEXT reference structure BSEG-SGTXT - formatted line item text

In the Document Type field, you specify the document type that is to be used for posting the down payment made. You can change this document type during down payment processing and define it on a user basis via the user parameter NBZ.

In the Bank Acct field, specify the G/L account the system is to use when posting the down payment, provided you have not specified an alternative bank account in the application. You can maintain settings on a user basis via the user parameter NBK.

In the Tax Code field, you can specify a tax code that is to be used for the down payment. Since down payment is usually non-taxable, you can also leave this field blank. If the G/L account requires you to specify a tax code, you can enter a tax code that does not calculate any tax (e.g. A0).

Control

The Control group box contains two checkboxes that let you stipulate whether down payments made are to be taken into account when invoices are printed.

If you flag the Deduct Dwn Pmt checkbox, a down payment made is output on the form when invoices are printed.

If you also flag the Invoice Ref. checkbox, the down payment made is transferred from the special general ledger into a normal posting. At the same time, the invoice reference is created for the created credit memo. This is necessary for both the down payment and the invoice to be taken into account in a possible dunning run.
Note that the Invoice Ref. option is active only if you also select Deduct Dwn Pmt.

Clearing

If you want down payments to be automatically cleared when invoices are printed, you have to specify a posting key for the credit memo in the Cred. Post. Key field in the Clearing group box. Use the credit posting key exclusively for clearing IS-H down payments.

You can define a text for the credit memo in the Line Item Text field. You can use the formatting routines described above for this text.

In the Doc. Type field, you can optionally specify a document type that is to be used for down payment clearing. If you do not maintain a document type here, the system uses the document type from the Down Payment group box.

If you cancel an invoice with which a down payment is cleared, the cleared down payment items are reset. This re-opens the down payment which will be deducted from the invoice the next time the billing program is run with the print option selected. The value in the Rev. Reason field is used when the cleared down payment items are reset. Note that the reversal reason used must allow an alternative posting date to be specified.
You can reset the cleared down payment items only if the credit item of the clearing document is not cleared (by an incoming payment, for example). The posting date of the clearing document is used as the reversal date. If this period is closed, the system automatically makes the posting to the current period. To check if this period is open, the system checks the entry for the account type + in the table for maintaining the posting periods.

Further notes

Printing

To be able to use the print function for the down payment transaction, you need to have maintained the form control tables. The standard table entries&

Business Attributes
ASAP Roadmap ID 204   Establish Functions and Processes 
Mandatory / Optional 1   Mandatory activity 
Critical / Non-Critical 1   Critical 
Country-Dependency E   Invalid for countries specified 
Customizing Attributes Country Key Country Name
SIMG_CFMENUNMO3ON55 NL Netherlands
Assigned Application Components
Documentation Object Class Documentation Object Name Current line number Application Component Application Component Name
SIMG SIMG_CFMENUNMO3ON55 0 I010004224 Down Payment 
Maintenance Objects
Maintenance object type C   Customizing Object 
Assigned objects
Customizing Object Object Type Transaction Code Sub-object Do not Summarize Skip Subset Dialog Box Description for multiple selections
V_TN22P V - View ON55 0000000001 Configure Down Payment 
History
Last changed by/on SAP  20061212 
SAP Release Created in